ROLE PURPOSE
The responsibilities of Compliance Specialists in Bidvest Facilities Management can be summarized as follows:
- To ensure that the required Health, Safety, Environmental and Quality client submissions in line with contractual obligations are met.
- Ensure that contractors are vetted timeously according to standards.
- Support any other Compliance key performance areas across all contracts as and when required.
MAIN OUTPUTS
- Monitor and measure the status of the required Health, Safety, Environmental and Quality client submissions in line with contractual obligations.
- Facilitate the review of Health, Safety, Environmental and Quality documentation for client submission by due dates.
- Coordinate the submission to clients and ensure timeous approval from clients across all contracts.
- Manage, monitor, and verify corrective actions in line with client feedback for resubmission by agreed due dates.
- Ensuring that all SHE files are compiled and approved by Management.
- Monitor and measure the status of contractor vetting across all contracts and report to Management.
- Conduct contractor vetting for contractor mobilization, vendor onboarding, annual vetting and as and when required.
- Conduct Integrated Management Systems (ISO9001, ISO14001, ISO 45001, ISO 31001) and Legal Audits objectively.
- Facilitate work/training sessions to transfer IMS knowledge and to action corrective actions for addressing business risks and opportunities.
- Participate and support external audits (e.g., Customer, ISO, Bidvest services etc.) and action findings where required.
- Ensuring that all Incidents / accidents are recorded, investigated and corrective actions implemented.
- Continuously improve the IMS.
QUALIFICATIONS / REQUIREMENTS / KNOWLEDGE / SKILLS / EXPERIENCE
The Applicant must meet the following requirements:
- Preferably Tertiary qualifications which may include some of the following: Any three-year technical tertiary qualification; Quality / Health & Safety / Environmental, Management / Risk Management.
- SAIOSH or SACMPCP – this is an advantage to be registered but not a current requirement of Bidvest Facilities Management.
- Matric (Senior Certificate).
- Valid SA Driver’s License.
- Planning experience and understanding of business processes.
- 3 years experience in SHEQR Management.
- 3 years experience in Contractor Management and Project Management.
- Excellent knowledge of the IMS; Document Management System; ISO 9001, ISO 14001, ISO 45001, SAMTRAC or similar.
- Microsoft Office (Required), SAP & SharePoint Knowledge (added advantage).
- Knowledge of Health, Safety and Environmental Legislation.
FUNDAMENTAL COMPETENCIES
- Initiative/Proactivity.
- Results orientated.
- Self-starter.
- Self-development orientation.
- Motivating and influencing others.
- Customer Focus / orientated.
- Innovative.
- Problem Analysis.
- Planning/Scheduling/Objective Setting / Flexibility.
- Teamwork & Partnering.
- Relationship Building.
- Interactive Reasoning.
- Listening Skills.
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