To provide administrative support to the payroll function by ensuring that all payroll data, processes and associated administration and services are accurately delivered within the agreed deadlines.Â
Qualification
- Matric
- Relevant HR Diploma
- Registration with relevant professional body (Will be an added advantage)
Experience
- A minimum of 4 years’ experience in payroll administration in complex environments.
- Knowledge of SAP HR Module
- Knowledge of relevant legislation BCEA, LRA, Skills Development, Provident Fund Tax Act, COIDA etc.
Payroll Processing
•   Reviews salary data and other information to detect and reconcile payroll discrepancies.Â
•   Maintain and update payroll records on SAPHR.Â
•   Compiling monthly reports and preparing payments for all third parties.
•   Executing the running of simulation and final payroll.
•   Prepare ad hoc and monthly salary payments for all payrolls.
•   Analysing monthly variances on all payroll related accounts.
•   Identify payment /data risks and recommend corrective actions.
•   Prepare legislative reconciliation and payments.
•   Assisting with internal and external audit queries.Â
•   Providing consistent advice and support to Human Capital Business Partners.Â
•   Producing IRP5’s and prepare reconciliation of PAYE, UIF and SDL.
•   Analysing costing reports advise on findings.
•   Using computerised systems e.g., SAP, Word, Excel, Outlook and databases, to input and manage data and produce required documentation.
•   Generating reports for payments e.g., PAYE returns and other third parties.Â
•Keep abreast with company policies and tax legislations that impact on remuneration
• Monitor leave management to ensure compliance with policy and procedures.
• Analyse leave utilisation trends to identify risks and recommend corrective actions.
• Prepare reports, letters, and documents relative to this role.
• To liaise with and give appropriate information and advice to clients as and when required; via email/telephone etc.
• To assist with the general administration of work within the payroll team
Reporting, Payroll Systems Management and Maintenance
• To assist in the compilation of reports and records and assessment of data as may be required by the Supervisor
• To assist in the compilation, maintenance and analysis of client personnel records
• To assist in the compilation, maintenance and analysis of client payroll records
• To use computerised systems e.g., SAP, Word, Excel, Outlook and databases, to input and manage data and produce required documentation
Query Resolution
• To ensure compliance with the relevant legislations IDC/HO/HC Payroll Administrator
• Respond to queries from employees in an accurate and timeous fashion.
Â
- Delivering results and meeting customer expectations
- Following instructions and procedures
- Analysing
- Working with people
- Learning and Researching
- Planning and Organising
- Achieving Goals and Objectives
- Coping with pressure and setbacks
- Relating and Networking
- Applying Expertise and Technology
- Adapting and Responding to Change
- Deciding and Initiating Action
- MS Word Excel (Intermediate)
- Calculation and Reconciliation skills
- Communications skills
- Computer skills
- Problem solving
- Negotiation skills
- Detail orientation
- Deadlines driven
- Planning and organising