Functieomschrijving Are you tired of constantly having to be the one who ends up taking care of all the small problems that crop up and need immediate attention? Are you interested in working for a company where your opinion matters and you can make an impact? We believe this PMO IT Administrator was created for you! Please apply!
As a PMO IT Administrator, you'll be responsible for managing the project management office (PMO) and all of its functions. You will ensure that the PMO has robust processes in place to manage projects effectively. You will provide support for Project Management Office team members through process improvement initiatives, reporting, review of deliverables, and cost control.
Requirements
Maintain the master list of all programmes and projects in the IT project management pipeline
Review of risks and issues and changes across the portfolio of projects including and specifically for the Horizon Programme working with the relevant programme and project managers and teams
Ensuring management of the projects within the approved budget and resource reallocations and time constraints
Track and monitor the progress of milestone completion for each project according to their reporting schedule
Track and monitor the budget spend, accumulated expenses and on the reallocation of funds on a regular basis
Chair the regular (3 week) review or programmed and projects – including consolidation, preparation and quality assurance of the content as prepared by the PMs
Preparing reports and dashboards to keep stakeholders up to date on the progress of the portfolio against dimensions such as milestone achievement, budget management, resourcing, governance compliance, etc.
Ensuring that all governance requirements are documented, easily accessible and published in the central repository
Inspecting the deliverables, practices, and collateral for the different projects in the portfolio to ensure they meet project governance requirements.
Conducting project and programme stream audits against defined criteria and aligned to phased deliverables as defined, at the outset of the project and in accordance with Coca-Cola Beverages Africa and The Coca-Cola Company required standards
Recording and escalating non-compliance and ensuring rectifying actions
Effective and efficient implementation and use of the current project management frameworks and methodologies
Developing, maintaining, and making required templates and guidelines available
Providing information sessions to project managers and program managers that are new to the CCBA environment (contractor onboarding process)
Continuously providing effective support and direct relationships with internal Stakeholders, Programme and Project Managers
- Assisting with and overseeing the tasks of the project administrator where required.
Qualifications
National Diploma or Degree in Commerce, Business Management, or Information Systems
Minimum of 5 years project management experience in an Information Technology environment, with a minimum of 2 years program and governance management experience
Exposure to MS Dynamics 365 and MS Azure DevOps experience
Experience in using MS Sure Step methodology
Strong project governance experience using a recognized Project Management tool/software (i.e PPO and MS SS) and aligned with company standards and requirements
