Newrest is a Multi-Sector Catering Company with 40,000 employees in 54 countries.
Labor
Employment Equity
Ø Assist withcompilation and submission of the EE reports to the Department of Labourannually by deadline date.
Ø Form & Chairthe EE committee
Ø Organize and planquarterly EE meetings
Ø Minute anddistributed meeting minutes
Ø Ensure usage ofthe EE module on Sage Payroll
Workplace Skills Plan and Annual Training Reports
Work closelywith the Training & Development Officer and:
Ø Assist with thecompilation and submission of the online reports to Seta
Ø Planning andorganizing training
Ø Application ofLearnerships via the Pivotal section of the online submission
Ø Ensure usage ofthe SD module on Sage payroll
Recruitment Process
Follow thefull recruitment system, including PPA and fingerprinting
Ø Oversee the co-ordination of recruitmentthroughout the company.
Ø Set Up Interviews
Ø Conduct Interviews
Ø Ensure that Job Advertisements are placed in the various media
Ø Ensure that Internally adverts are sent out
Ø Compilea comprehensive Recruitment Data Base from CV’s received
Ø ConductReference Checks
Ø ConductExit Interviews
Induction Process
Ø Maintain and Follow the Induction process within the organization
Ø Training of the Induction process
Ø Ensure that the induction schedule is signed and returned
BEE Compliance & Implementation
Ø Assist theNational HR Manager in the preparation of the BEE verification audit file onall Elements of the Scorecard
Ø ActiveInvolvement of all Elements of thescorecard
Ø Must have fullunderstanding of current BEE Legislation and requirements
General Human Resources Duties
Ø Drafting ofLetters of Appointments & Job Descriptions
Ø Ensure that thenecessary counselling is given or arranged to the staff when necessary.
Ø Ensure effectivecommunication with the employees
Ø Ensure effectivementoring of employees when necessary
Ø Input in Draftingof Policies and Procedures
Ø Monitors company policy and procedures in line with group policy andprevailing legislation.
Ø Maintaining of KPI’s and Performance Appraisals system
Ø Ensure all staff receive performanceappraisals in accordance with company policy and monitor accordingly.
Ø Maintain a succession plan for alldepartments
Ø Attend daily Operations meetings
Ø Must be up to date with current andprevailing labour legislation
Ø Ensure that all policies and procedures areauthorized by the Senior HR Manager, prior to be distributed
to employees.
Ø Have valid input for the monthly Newsletter,this must be submitted timeously.
Ø Ensure that the Newsletter is ready fordistribution, by deadline date.
Ø Ensure that the Employee of the Monthnominations are received timeously. Confirm file checks on these
nominationsand then consult with Snr HR Manager and HOD’s to finalise the winner.
Ø Assist Senior HR Manager with compiling thesummarised report to Senior Management of the business
on a monthly basis.
Ø Ensure that a weekly HR report is sent tomanagement
Ø Ensure criminal checks are done for newemployees in advance
Ø Ensure criminal checks are conducted for allexisting employees every 2 years
Ø Ensure Daily Labour costs are done andsubmitted
Ø Manage the Time & Attendance system
Ø Manage the on site Clinic
Ø Implement Wellness initiatives
Ø Arrange counselling for employees whenrequired
IR
Ø Dealwith all performance, grievance and IR related issues in a legally compliantand professional way
Ø Conductall investigations regarding theft and other disciplinary issues
Ø Issuethe relevant Disciplinary action and documentation
Ø Arrangeand sit in disciplinary hearings
Ø Ensurethat all IR related employee documents are signed and are in the employeesfile.
Ø Preparationof Notice to attend a hearing, absconsion, written warnings etc.
Ø Notifyall necessary people including the employee of the findings
Ø AttendCCMA/BC cases on behalf of the company
Ø EnsureDe-Merit Point Warnings are Issued
Ø EnsureAlert Warning on points are issued
Ø AttendUnion Meetings
Ø Investigatethe daily absenteeism and issue the necessary disciplinary actions
Payroll Management
Ø Ensuremanagement of the JNB payroll:
Ø Payroll iscaptured
Ø Deadlinedates are met.
Ø Ensurepayslips are printed and distributed monthly
Ø Ensure that all payrollrelated filing is done monthly
Ø Ensurethat all employee files are up to date
Ø Prepareall 3rd party payments and schedules by deadline dates, but not limited to thefollowing:
Ø Garnishee’s
Ø Maintenance Orders
Ø Funeral Contributions
Ø Union Contributions
Ø Bargaining Council Contributions
Ø Provident Fund Contributions
Ø Ensurethat all third party preparations are submitted to finance timeously forpayments.
Ø Allterminated employees files need to be archived.
Ø Ensureregular Employee file checks are done
Ø Ensuresubmission of electronic UIF declarations and claims via U-filing
Ø Ensuresubmission of all injuries on duty via the online portal
Ø Ensurethat the yearend OID report is submitted to finance for payments
Ø Ensurethat the monthly leave report is monitored and further submitted to
Ø Thefinance department
General
Ø To observeall safety rules and procedures.
Ø To ensurethat all equipment and materials are not left in dangerous state.
Ø To ensureall HSE rules & procedures are followed and hazards/near miss and accidentsare properly reported.
Ø To raiseany work-safety hazard when participating in HSE meetings or Risk Assessment.
Ø Any otherreasonable task that may be required by management
Perfil
Qualifications
· Grade 12
· Diploma in HR Management
· HR Degree will be an advantage
· Certificate in Industrial Relations will be an advantage
· Driver’s Licence and Own vehicle
Experience
· 3 Years’ Experience
Skills
· Communication
· Organizational Development
· Planning & Organization
· Employee Engagement
· Leadership
· Employee Relations
Competencies
· Ethical Approach
· Professional Approach
· Confidentiality
· Emotional Intelligence,
· Integrity
· Mentoring