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Career Opportunities: Personal Assistant Company Secretary Office (8861)

South African Broadcasting Corporation • Other • Johannesburg, Gauteng, South Africa • $50 - $200 / year • 19h ago

Career Opportunities: Personal Assistant Company Secretary Office (8861)

Requisition ID 8861 - Posted - Company Secretary - Company Secretary - GP - Auckland Park

Personal Assistant Company Secretary Office

Reporting line: Company Secretary

Division: Company Secretary

Position ID: 60017481

CLOSING DATE: 13 October 2024

MAIN PURPOSE OF POSITION

Reporting to Company Secretary: To ensure smooth running of the office of the Company Secretary daily activities through the effective and efficient management of the office and diary in accordance with the requirements.

DUTIES AND RESPONSIBILITIES

OFFICE MANAGEMENT

Establish and maintain good relations with all staff, management, and stakeholders.
Planning, organising and scheduling the Company Secretary diary including electronic diary management, scheduling of meetings and calendar events.
Manage changes, actions and reminders.
Ensure that all correspondence for noting and approval by the Company Secretary is administered timeously.
Coordinating and monitoring of the office resources to ensure that all is in working order.
Effective handling of client complaints and enquiries.
Ordering stationery, and any consumables required by the Office of Company Secretary.
Co-ordination meetings with internal and/or external stakeholders.
Management of all office expenses.
Provide support to office of the Company Secretary inclusive of administration and logistical support.
Attend to any outstanding actions resulting from meetings arranged and/or attended.
Coordinate the timeous receipt of Board and Exco packs for these meetings.
Screening all calls to Office of the Company Secretary, and connects or redirect as necessary.

2. LOGISTICAL ARRANGEMENTS

Processing of information system for approval.
Arranging and coordinating of all special events/functions/seminars/conferences/workshops.
Coordinating all logistical arrangements (including flights, car hire, accommodation, etc.).

3. DOCUMENT MANAGEMENT

Timeous and accurate preparation and management of documentation.
Effective management of the filing system to ensure easy retrieval of information and all records.
Ensuring that all sensitive documents and/or information are managed appropriately.
Ensuring effective processing of documents in-and-out of the office of the Group Executive and implementing an effective document follow-up and/or tracking system.

MINIMUM REQUIREMENTS AND EXPERIENCE

National Diploma in secretarial/administration or any other equivalent tertiary qualification.
5 years’ experience as a secretary or similar role.
KNOWLEDGE:
General knowledge.
Computer literate - Microsoft Office and in particular Excel, Word and PowerPoint, SAP (preferred but not critical), the Internet, etc.
Creativity and innovation.
Proactive and action-orientated.
Establish and maintain good relationships.
Good written and verbal communication skills.

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