Junior Buyer - Durban, KwaZulu-Natal - R15,000 to R20,000 p/m CTC dependent on experience
JOB DETAILS
The purpose of this role is to coordinate the supplier relationships and stock ordering and processing to support delivery on
projects within budget and timelines.
REQUIREMENTS
Qualifications
- NQF 5 in supply chain, logistics or similar
- In the absence of relevant qualifications, experience in the relevant field and at the relevant level will be considered
Experience
- 2 to 4 year’s supply chain, logistics or similar
experience
- Experience in the fire protection industry is preferable
KEY PERFORMANCE AREAS ACTIVITIES
Supplier coordination
- To source suppliers by identifying required stock items and their specification,
identifying new suppliers, obtaining their compliance documents and their
pricing schedules and processing them through the supplier registration
process including credit applications as required
- To maintain relationships with suppliers by providing them with feedback on
their performance, reviewing the pricing and contracting schedules and
engaging with them quarterly
- To provide feedback to relevant departments on supplier performance by
tracking and collating performance and submitting relevant information as
required
- To evaluate supplier pricing by preparing the supplier pricing survey,
distributing to suppliers and collecting responses, collating the data,
undertaking an evaluation and negotiating with suppliers bi-annually
- To communicate pricing, payment terms and discount structures secured with
suppliers by forwarding contracts and / or agreements to affected parties and
updating details as required
- To address supplier queries by receiving the query, investigating the issue,
escalating to other departments if required, and providing feedback within
required deadlines Stock purchasing (Minor works and Sale Rep orders)
- To plan stock purchasing by engaging with the Sales department and Minor
Works Project Managers on orders required (including stationery requirements)
- Obtain stock requirements and delivery deadlines by engaging on a weekly
basis with Minor Work Project Managers
- Obtain pricing by engaging with approved suppliers for quotations required
(three quotes where applicable)
- To issue the purchase order by capturing the order details into the system,
confirm the values align with the quotation and send to respective parties within
required deadlines.
- To communicate with the Sales and CSW Operations department by sending
them regular emails on the progress of stock delivery dates or service delivery
dates.
- To reconcile purchase orders by reviewing open purchase orders, investigating
the status of supply, and implementing corrective action as required (at least
monthly)
Stock take
- Assist in monthly stock take by selecting a sample of stock items (at least 10
items) and confirming the quantities on hand against the Sage Inventory stock
on hand report. Discrepancies to be noted and reported to the Senior Buyer.
COMPETENCIES
- Team work and collaboration
- Attention to detail
- Reliability
- Analysis
- Accuracy
- Planning and scheduling
- Written and verbal communication
- Negotiation skills
- Supplier care and orientation