Position: Payroll and HR Administrator
Salary: Market related
Location: Centurion
Job type: Permanent
Industry: Pharmaceutical Benefit Management
Reference Number: CWR.MS.PHRA.30072024
COMPANY DESCRIPTION:
Our client is a South African pharmaceutical benefits management (PBM) organization specializing in electronic claims processing and the management of medicine benefits. They are looking for a Payroll and HR Administrator to join their team.
JOB DESCRIPTION (PURPOSE):
- Manage the end-to-end payroll and related accounting function for all employees on the payroll system.
- Ensure efficient provision of HR administration (including recruitment, benefit management, and payroll processing services).
- Ensure payroll payments and approvals comply with legislation, company policies, and procedures.
- Maintain employee HR records (physical and virtual) including leave management.
- Bring experience as a customer-focused HR/payroll professional with a keen eye for detail and the ability to optimize systems and processes.
- Exhibit strong organizational skills and a thorough understanding of payroll regulations and procedures.
MAIN DUTIES & RESPONSIBILITIES:
Recruitment and Selection
- Assist with recruitment and onboarding, including posting job openings, scheduling interviews, conducting risk & reference checks, and facilitating new hire orientations.
- Draft internal and external adverts using job descriptions with input from the line manager & HR Manager.
- Place internal advertisements and send external adverts to recruitment agencies when applicable.
- Draft letters of employment and ensure all necessary documentation is completed for onboarding.
HR Administration
- Draft transfer letters, promotion letters, and amended contracts for employees.
- Ensure relevant paperwork is completed for appointments, terminations, and any movements.
- Administer company benefits and manage related documentation.
- Resolve employee queries and maintain employee files.
- Provide support for all HR Projects and Initiatives.
Reporting and Systems
- Prepare monthly payroll and compliance reports.
- Maintain employee information on HR and payroll systems.
- Prepare and submit ad hoc reports as requested by management.
Compensation – Payroll Processing
- Accurately process payroll and related functions on a monthly basis.
- Ensure timely processing of payroll updates including new hires and terminations.
- Administer the leave system and ensure compliance with policy.
- Prepare and submit payment requisitions for payroll-related external payments.
Compliance – SARS
- Process Mid-Year Tax and Year-End submissions to SARS.
- Responsible for EMP201 submissions.
Compliance – Audits
- Conduct regular audits to ensure accuracy of payroll data.
- Liaise with external auditors and prepare records for annual audits.
EDUCATIONAL REQUIREMENTS:
- Grade 12
- Payroll and/or HR Qualification
- PaySpace Payroll System Course (advantageous)
EXPERIENCE AND SKILLS REQUIRED:
- At least 3 years’ experience in HR Generalist or HR/IR admin.
- Min 3 years’ experience on PaySpace.
- Basic accounting knowledge and understanding of African payroll.
- Knowledge of payroll principles, practices, and statutory requirements.
- Sound knowledge of South African Labour Law.
- Excellent numerical and analytical aptitude.
- Intermediate MS Office skills, especially Excel.
- Customer-focused approach and high level of integrity.
- Ability to work under pressure and meet deadlines.
TO APPLY FOR THE POSITION, PLEASE FOLLOW THE LINK BELOW:
POPIA
By submitting your CV, you confirm that:
- We may retain your personal information in our database for future matching.
- We may contact you when suitable opportunities arise.
- The information you have provided to us is true, correct and up to date.
We endeavour to reply to each application; however, if you do not hear back within 14 days, please consider your application unsuccessful.
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