Portfolio Manager Duties:
- Arrange opening of Investment and current bank accounts for Schemes
- Transfer of funds between Trust and Investment accounts
- Arrange regular insurance valuations of schemes
- Ensuring insurance premiums are paid to date and insurance claims management
- Ensuring timeous payments of service providers / contractors / municipal accounts for schemes
- Advising of Sectional Title and HOA matters, supporting and guiding the Trustees
- Regular complex inspections
- Assisting Trustees with maintenance related matters e.g. obtaining of quotations / reports
- Managing annual fire equipment services and ensure required compliance certificates in place
- Review and awareness of sale of units and transfers within the portfolio
- Ensuring levies are charged in line with the approved budgets
- Ensure schemes spend in line with their approved budgets
- Review monthly debtors to ensure cash flow and liaise with debt collector regarding actions to be taken, where need be
- Ensure resolutions are signed
- Ensuring employees sign contracts of employment and provide relevant payroll supporting documents
- Management of staff loans, leave and authorization of wages / salary reports, with the assistance of the Administrator
- Making documents available to relevant parties (estate agents, lawyers, owners, banks)
- Archive and filing management, email and document management
- Attending and minuting General Meetings and Trustee Meetings
- Drafting notices, circulars and letters
- Budget preparations (ensure approved budgets are loaded timeously) and attend to levy increase letters to owners & new budget resolution to be signed by Trustees
- Review monthly community reports and distribution to Trustees
- Review of draft financial statements
- Management of complex loans and recovery of same via special levies
- Ensuring complexes are registered for Tax in line with SARS requirements and annual submissions are done timeously
- Facilitating collection procedures and reporting to Trustees, debtors and cash management
- Drafting, with the assistance of the Bookkeeper, annual scheme budgets for the Trustees’ consideration
- Availability over WhatsApp
- Assistance in preparing and updating the 10-year maintenance plan
- Assistance with rule creation and registration at CSOS
- Attend to the take-on of new schemes and related functions
- Represent the Trustees at CSOS disputes, where requested
Additional duties:
- Opening of bank accounts (current & investment) for new schemes taken on
- Opening of Netcash account for new schemes taken on
- Loading of debit order batch for monthly levy payments by clients
- Daily authorizing of payments
- Loading of monthly CSM staff salaries & distribution of staff pay slips
- Attending to loading & authorizing of CSM & CS department invoices
- Drafting of management agreement – for new clients and renewals
- Doing proposals for potential new clients / meet with potential new clients
- Marketing to bring on new schemes
Please consider your application unsuccessful if you have not received a response within two weeks of applying