HR & Payroll Assistant
Location: Cornubia, DBN
Reports to: Group HR Manager
The Technical Client is currently looking for a HR & Payroll Assistant. The assistant will support human resources with clerical, administrative, and payroll duties.
Key Responsibilities
- Payroll: Must have experience with the full function of payroll from start to finish. Ideally strong in VIP Premier Payroll or at least VIP.
- Knowledge, Skills & Abilities:
- Matric and/or tertiary qualification in Human Resources.
- Proven working experience of at least 3 years in an HR/payroll role.
- MS Office knowledge.
- Must have VIP Payroll knowledge.
- Payroll Preparation:
- Assist in payroll preparation by collecting and providing relevant data.
- Capturing of all collected data on payroll and ensuring payroll is processed in time for monthly salary releases.
- Assist in handling and resolving staff queries: Pension Fund/salaries/leave/medical aid/expense claims/etc.
- Ensure accuracy of payroll.
- Assist in compiling and distributing performance appraisal letters.
- Assist in EE reporting.
- Assist in COIDA reporting.
- Assist with all other annual reporting as required by the HR Manager.
- Skills Development:
- Collecting all training invoices for capturing and updating training reconciliation.
- Ensuring branches are equipped with training registers.
- Ensure all paperwork is collected, sorted and processed for all training done internally and externally.
- Labour Relations:
- Department of Labour Inspections – ensuring branches are compliant.
- MIBCO related correspondence/inspections/compliance etc.
- Ensuring compliance and payments for relevant legislative departments (MIBCO/MOISA/RMI).
- Maintains employee confidence and protects operations by keeping human resource information confidential.
- Recruitment and Selection:
- Liaising with preferred recruitment agencies.
- Ensuring that agents receive necessary job specifications.
- Assisting with screening candidates’ CV applications.
- Scheduling interviews for management.
- Follow up with outstanding documents needed by HR for new recruits.
- Assist with day-to-day operations of HR functions and duties by providing clerical and administrative support.
- Managing staff files and ensuring they are updated at all times.
- Do monthly checks to ensure all leave balances are correct and up to date.
- Collecting time and attendance records from all staff.
- Human Resources Administration and Month-end Reporting:
- Provide secretarial support to the HR Manager by entering, formatting, and printing information; organizing work; answering the telephone and relaying messages.
Please take note: if you have not been contacted within 14 days, please consider your application unsuccessful.
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