Key Responsibilities:
Sourcing and Vendor Strategy Management:
- Participate in Strat-X and the development of the Group strategy, ensuring that sourcing plans and targets are appropriately represented and defined.
- Lead the development and institutionalisation of a 1-3 year sourcing and vendor management strategy and translate this into action items.
- Work closely with the Head of Supply Planning and other cross-functional management teams to ensure the delivery of an integrated supply chain benefit.
- Analyse industry trends and evolving technology to proactively identify supply base issues to minimize risk, protect continuity of supply and exploit emerging opportunities that benefit the Group.
- Develop and apply a negotiation and contracting strategy that delivers against business objectives and achieves sustainable relationships with suppliers/providers.
- Establish strong relationships with international and national strategic suppliers/providers from transactional to partnership status.
- Lead the identification of critical supply lines and the development of contingency sourcing options and partners for solutions, products and services.
- Lead the identification of metrics, tools and processes to optimize sourcing and supplier/provider activities and efficiencies and work collaboratively with Business managers to prioritize and drive implementation.
- Coordinate with applicable cross-functional teams to define and then drive the achievement of B-BBEE and local content targets related to procurement and enterprise development for relevant Group companies.
Sourcing Agreements and Supplier/Provider Management:
- Review, update and drive the application of a company standard sourcing agreement, with common logistics and financial terms that align with the treasury strategy regarding cashflow and debtor management.
- Ensure the majority of operational sourcing is achieved through suppliers/providers with sourcing agreements and monitor and correct non-adherence to sourcing agreements.
- Develop preferred supplier/provider status for capex suppliers as per a standard BOQ for site establishment.
- In conjunction with relevant cross-functional teams, lead the development of specifications for equipment, products, services or substitute materials.
- Drive the development and implementation of purchasing and contract management instructions, policies, and procedures.
- Drive the negotiation and maintenance of national contracts that are commercially sound and provide optimum protection of Group assets.
- Manage and provide support in fostering key supplier/provider relationships to create short-term and long-term value for the Group.
- Monitor and report on supplier/provider performance against agreed criteria and take appropriate action for non-compliance and non-performance.
Market Competitiveness:
- Drive the analysis of in-country and international industry trends and evolving technology to proactively identify supply base issues to minimize risk, protect continuity of supply/services and exploit emerging opportunities that benefit the Group.
- Conduct regular total cost analyses (how much does it cost to provide those goods or services) across the categories and make focused recommendations when the mandates around value and costs are not being met.
- Drive the categorisation of supply (goods and services) and manage the categories against performance indicators.
- Renegotiate, renew and discontinue supplier/provider contracts.
- Ensure supplier/provider base depth for multi-supplier matrices for the majority of reoccurring procurement.
- Manage and measure real savings and the drivers of savings/cost changes through close collaboration with the planning function.
- Drive down the cost associated with the standard site set up through sourcing and contracting the right suppliers.
Contract and Tender Management:
- Direct the bidding and execution of tender projects from a cost, time and quality perspective.
- Execute tenders in the marketplace for key spend categories every 12 months.
- Ensure tenders and contracts are legally compliant, accurately articulate the needs of the Group and protect business interests.
- Manage the switch on of new sites against budget and timelines.
- Review and approve a comprehensive list of suppliers/providers for bid processes developed by analysing the industry to understand trends and competitive positioning in order to ensure system activation of the best possible supply base.
- Monitor, measure and deliver on KPIs in terms of contracts and service level agreements for both operational and capex suppliers and service providers.
- Review and signoff on Group CAPEX documentation to align the proposals with the long-term sourcing strategy.
Information and Data Management and Reporting:
- Ensure supplier/provider information is available to enable access to reliable data and reporting for trend analysis, forecasting, decision making and BBBEE/local content reporting.
- Consolidate and report management information relating to spend patterns, vendor performance, contract coverage etc. on a monthly basis to inform Business decisions.
- Drive the implementation of new technology to improve access and management of Business and market information.
- Report and present sourcing performance to the executive as required.
HSEQ and Sustainability Management:
- Oversee all documentation relevant to quality assurance and conformance within the supplier base.
- Take responsibility for ensuring the update and maintenance of the approved supplier/provider list for the Group.
- Support internal and external audit processes and provide any necessary documentation.
- Ensure that the Business implements all legislative standards and action is taken where there are areas of non-compliance.
- Measure and manage sustainability practices within area of responsibility and ensure contracts and service level agreements support environmental and green practices.
- Manage and oversee the HSEQ compliance assessments on supplier premises.
- Influence suppliers production processes, technology decisions and policies in ways that are mutually beneficial and sustainable for both organisations.
- Drive sustainability, risk, and compliance and BBBEE/local content objectives.
Financial Management:
- Drive the management of external supplier relationships and contracts in collaboration with the regional and national management teams to ensure agreed service levels are met.
- Ensure price tracking and trending are undertaken as part of market research on a regular basis.
- Achieve financial and savings targets as defined and manage the departmental budget.
Team Management:
- Lead and develop staff within the context of the applicable employment legislation.
- Monitor staff performance and provide regular feedback, including informal and formal staff appraisals.
- Coach and support staff where necessary to achieve objectives.
- Manage staff administration issues, including leave, time management and interaction with the wider business.
- Manage and deliver on succession plans to enable the development of a future generation of leaders and specialists and ensure optimal turnover and retention levels are maintained.
- Champion staff training and development through the utilisation of available training opportunities or contributing to the development of new training solutions in collaboration with national training specialists.
Teamwork and Self-Management:
- Take ownership and accountability for tasks and activities and demonstrate effective self-management in terms of planning and prioritising, and self-development.
- Follow through to ensure that quality and productivity standards of work are consistently and accurately maintained.
- Inform relevant parties in the event of tasks or deadlines not met, the potential risks thereof and provide appropriate resolution.
- Support and drive the business core values.
- Manage colleagues and clients expectations and communicate appropriately.
- Demonstrate willingness to help others and "go the extra mile" to meet team targets and objectives.
- Champion training and development of self and others through utilising available training opportunities.
- Participate in and drive regular performance appraisals and ensure that own targets and goals are clear and achievable.
Requirements: - Degree in commerce, management, supply chain management or a related field
- Minimum of 12 years progressive experience within a sourcing or purchasing and commercial management environment
- Demonstrated success in developing and fostering relationships with suppliers while driving lower costs, superior performance and continuous improvement
- Purchasing experience within an FMCG environment would be recommended
- Skilled in sourcing, negotiation, market/product/supplier analysis, and contract formulation.
- Valid drivers' licence and passport
- Business principles and objectives
- Industry and supplier dynamics and best practices
- Product/service performance standards
- Group economics (supply and demand) and processes
- Procurement methodologies, principles and systems
- Costing principles
- Contract law
- Planning and organisation
- Negotiation
- Project management
- Computer literacy (MS Office)
- Verbal and written communication
- Report writing
- Interpersonal
- Logical thinking
- Innovative thinking
- Problem solving
- Critical thinking
- Decision-making
- Analytical and evaluative thinking
- Market research
- Forecasting