Job Description
Reporting to the Financial Manager, responsibilities and essential job functions include but are not limited to the following:
- Consistently offering professional, engaging and friendly service.
- Maintain good relationships with all departments to promote effective purchasing.
- Take full responsibility in ordering goods on all approved Purchase Orders/Purchase requests.
- Work closely with the Executive Chef and F&B Controller to establish a good purchase specification.
- Report to the supplier immediately for any wrong delivery and return the goods at supplier’s expense.
- Update the vendor’s list on a current basis.
- Advise Management of market trend changes.
- Conduct Market Surveys at regular intervals to keep pace with the latest trends in the market.
- Ensure that better prices are obtained.
- Maintain good relations with suppliers to understand the market better.
- Make regular Market Surveys for new suppliers and new products.
- Suggest means and ways of reducing costs without affecting the quality and standard of the hotel.
- Ensure that all purchase order requests are properly completed and approved before a purchase order is prepared and the items are purchased.
- Ensure that all items received by the hotel are properly documented in accordance with Pullman purchasing and receiving procedures.
- Generate purchase orders (or equivalent) and obtain authorization from the Controller and General Manager prior to processing these orders.
- Provide the Controller with a monthly summary of outstanding purchase orders for goods and services received, but not yet invoiced, prior to month-end, as detailed in the Policy & Procedure Manual.
- Participate as required in the monthly or quarterly count of food and beverage inventories as well as with the quarterly count of operating equipment, according to company policy.
- Ensure that there are sufficient expendable operating supplies on hand for each department by coordinating regular inventories with the storeroom personnel and/or department heads.
- Assist the Accounts Payable Clerk in researching any discrepancies on invoices.
- Take appropriate personnel related action (i.e., hire, commend, discipline, evaluate, etc.) with Purchasing staff as required.
- Conduct frequent quality control audits to ensure staff is properly trained and following established procedures.
- Supervise, train and motivate Purchasing department employees and thoroughly understand all of their duties and responsibilities.
Qualifications
- Degree in Purchasing Management, Supply Chain Management or a related field is advantageous.
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