Job Description: Operations Coordinator
Position Overview
We are seeking a highly organised and detail-oriented Operations Coordinator to join our team. In this role, you will be responsible for managing the day-to-day administrative tasks related to fleet operations, ensuring compliance with legal requirements, and maintaining accurate records for vehicle insurance, MOTs, servicing, and inspections. This is a vital position that supports the smooth operation and compliance of our fleet. We are looking for a “well rounded” who can work under pressure, with a calm and methodical method, with a willingness to learn other responsibilities within the business.
Key Responsibilities
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Fleet Administration: Maintain and update records for all fleet vehicles, including registration, insurance, servicing, MOTs, and maintenance schedules.
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Compliance Management: Ensure all vehicles meet legal requirements, including arranging MOT tests, insurance renewals, and compliance with road safety standards.
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Driver Coordination: Communicate with drivers regarding vehicle assignments, scheduled maintenance, and compliance requirements.
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Fleet Checks: Oversee regular fleet inspections, ensuring that all vehicles are roadworthy and safe to operate. Address any issues promptly.
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Insurance Management: Manage vehicle insurance policies, process claims when necessary and ensure timely renewals.
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Vendor Liaison: Coordinate with service providers, garages, and insurance companies to ensure timely completion of maintenance, repairs, and renewals.
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Reporting: Generate and maintain reports related to fleet performance, expenses, and compliance. Present insights to management to support decision-making.
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Administrative Support: Assist with general administrative tasks as needed, including filing, data entry, and managing correspondence.
Qualifications and Skills
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Proven experience in an administrative role, preferably in fleet or transport management.
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Strong organisational and multitasking abilities, with excellent attention to detail.
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Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and familiarity with fleet management software (preferred).
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Knowledge of vehicle compliance regulations, MOT processes, and insurance requirements.
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Strong communication skills, both written and verbal.
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Ability to work independently and manage time effectively.
Preferred Qualifications
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Experience in a similar fleet administration or transport role.
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Familiarity with vehicle maintenance and repair processes.
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Knowledge of basic health and safety regulations related to fleet operations.
Working Hours
- Monday to Friday, (Apply online only)hrs
Compensation
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Competitive salary based on experience.
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Benefits package included
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Personal Development in place
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Growth within a secure company
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Based in Stoke on Trent
If you are a proactive individual with a knack for organisation and a passion for ensuring smooth operations, we encourage you to apply for this exciting opportunity
