PURPOSE OF THE JOB
To provide general administrative assistance to the Departmental Manager.
SAFETY, HEALTH, ENVIRONMENT AND QUALITY
- Participate and comply with SHEQ requirements (SHEQ Toolbox)
CUSTOMERS
- Ensure Customer Satisfaction
BUSINESS PROCESSES
- Conduct general administration
- Monitoring and organising general office requirements
- Maintain an effective filing system
- Administer departmental employees’ sick leave, annual leave, travel claims, and any other forms as requested
- Arrange meetings/functions/conferences as required
- Make travel/accommodation arrangements as required
- Maintain refreshment, stationery, and office supply stock levels
- Creating purchase orders and other procurement documents on the SAP/COUPA system
- Ensure safety, health and environmental standards are maintained
- Intranet (Staffbook Medical, LMS, Induction & Standby) scheduling and updates
- Allocate employees to the right clocking station i.e., when doing medical and training
- Collect and distribute employee documents
- Assist with time clearance
- Plan and prepare meeting communications
- Record, type, and distribution of meeting minutes
- Compile general reports
- Coordinate the cleaning of offices
- Ensure that noticeboards are updated in line with the set requirements
Behavioural Competencies
- Safety Awareness
- Initiative
- Managing Work
- Results Orientation
- Work Standards
- Interpersonal Skills
- Communication
- Adaptability
- Contributing to team Success
Workplace Competencies
Skills:
- Computer Literacy (MS Office)
Knowledge
- SAP HR & FILO
- LMS
- Coupa
- IMS
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