time left to apply End Date: January 15, 2025 (4 days left to apply)
job requisition id R0014313
Start your career as a HR Officer at Vopak and contribute to social themes such as energy security and energy transition. We offer you a working environment that is safe and pleasant and where equality, diversity and satisfaction are of paramount importance.
As a HR Officer you will build together with all your colleagues in South Africa on our ambition to be the best in Port at leading locations. Vopak South Africa is a growing company and major investments have been done. As a HR Officer you will join our motivated team in South Africa at Vopak South Africa to optimize the use of the infrastructure and contribute to a culture of being proud to work for this growing company.
Ready to develop yourself and make a positive impact? Improve the world and start as HR Officer at Vopak.
What will you do as a HR Officer?
The HR Officer will be required to provide HR generalist support and assistance to the HR Department and ensure effective, accurate and timeous processing of administrative tasks and responsibilities assigned to the position. The successful incumbent will act as point of contact for HR related queries from employees and external partners and will support Vopak South Africa based at the Durban Head Office.
What do we offer you?
- A market-based salary that is commensurate to your knowledge & experience, coupled with attractive bonuses
- Relevant and competitively placed allowances
- Disability & Risk Insurance that is fully subsidized by the company
- Group Medical Aid where Vopak pays 50% of the nominal costs
- Excellent Retirement Scheme funding through our Group scheme Retirement Fund
- Wellness Agenda that authentically connects and cares for our people and promotes work/life balance
- Great working environment & a diverse and inclusive culture
What do we expect from you as a HR Officer?
- Grade 12
- Diploma or Degree in Human Resources
- Advanced MS Office Skills & Google suite working proficiency
- 3-5 years human resources generalist experience
- Payroll relevant experience would be advantageous
- Knowledge of SA employment & labour laws relating to key areas of responsibility
Skills Required:
- Excellent verbal and written communication skills that demonstrate a high level of professionalism
- Highly organized and detail-oriented; you can handle multiple projects and dynamic priorities without missing a beat
- Excellent Business / Report Writing
- Metrics Technology & Administration skills
- Good Time Management
- Proactive and self-starter
- Accurate and pays attention to detail
Knowledge Required:
- Knowledge of a Dashboard system, including data sets, reporting and processes
- An understanding of nominal legislations, BCEA, LRA, SDA, EEA, POPIA
- Passionate about people and how they function together to create a valuable organisation
- High emotional and social intelligence with experience fostering positive, strong relationships with diverse groups of people
- Very Good Communication and listening skills
- Organisational awareness
Alignment with Vopak Values, which are:
- Care for Safety, Health, Environment
- Integrity
- Team Spirit
- Commitment
- Agility
What does your day look like?
Some of the operational elements of the HR Officer include:
- Taking a proactive approach supporting our employee community, strengthening our organisation and its performance.
- Responsible to coordinate, support and administer the full employee life-cycle, including onboarding, internal operations, HR Projects and employee experience.
What can you expect from your employee experience?
You are going to experience that we care & dare: We are empathetic. We know when to lead and know when to let others lead. We attract, grow and coach future leaders.
We aim to communicate in a clear & authentic way. We solicit feedback, ask and listen, learn and unlearn.
You will grow with your team: Whatever our role, we support business, in a thoughtful way, to create value for our teams and our clients. We embrace new ways of working applying digitalization to provide solutions.
We lead the We: We have a passion for winning and growing as a team. We inspire people to deliver a joint performance. We create an inclusive environment where different thoughts, generations, cultures and experiences are valued and encouraged.
Your core responsibilities are:
Administration, Coordination & HR Project Support
- Updates employee records with new recruitment information and/or changes in employment status – MyPulse/SAGE/HRIS
- Ensuring all data on our HRIS has been correctly uploaded and are kept up to date, including new joiners, onboarding, movement changes, probation and leavers;
- Support HR Team with HR & Wellness Calendar activities, projects and transformational activities
- Responsible for accurately recording, storing and maintaining confidential employee documentation in shared files (e-files) and the HRIS system (MyPulse)
- Conduct audits on employee files and general information on an ad hoc basis
Process employees’ queries and respond in a timely manner - Assist with day to day operations of the HR functions and duties
- Provide clerical and administrative support to Human Resources executives, and where required and compile minutes of those business meetings where required
- Provide timely administrative support to the business in all aspects of the employee life cycle
- Onboard and Off-board employees in an efficient manner adhering to Vopak policies and guidance
- Work as part of a team to ensure employee and coordination queries are accurately processed and executed effectively
- Work as part of a team to ensure a focus on continuous improvement, process improvement, and to build great relationships across our business;
- Coordinate sensitive concerns and information in a professional, confidential and ethical manner
Recruitment Administration
- Supports the recruitment and selection process by posting adverts, and assisting with the hiring process. Provide administrative support for the full recruitment lifecycle, from Advertisement to Ready to hire stages.
- Ensure all references, educational and criminal record verifications are carried out fully and in a timely manner at pre-employment phase
- Coordinate the integration process of new recruits according to the needs of the department, contacting with recruitment agencies, collecting, screening and transferring CVs, arranging interviews
- Coordinate the entry procedure of new employees (collecting their documents - for the Compensation & Benefits to load onto the system)
- Facilitate and monitor the ready to hire process through to onboarding phase – tracking progress for all stakeholders
- Assisting with the preparation of all the necessary induction and onboarding documentation.
- Arranging the Onboarding schedule and program with both internal stakeholders (HOD’s) and external stakeholders (e.g. benefit providers).
- Coordinate and lead the new joiner onboarding process post receiving the accepted letter of offer through to joining instructions and induction/onboarding arrangements
- Arranging for a photo to be taken of all new employees and sending out welcome communication & company announcement for all new employees.
- Assist with preparing probationary letters for all employees
- Coordinate and facilitate all offboarding arrangements for Vopak employees, e.g. Arrange Exit Interview, Exit Medicals and facilitate tracking of benefit exit requirements with Compensation and Benefits Officer
Want to start as a HR Officer at Vopak?
Are you ready to share your vision and contribute to Vopak South Africa? Then start as a HR Officer and apply now!
About Us
Royal Vopak is the world’s leading independent tank storage company that employs around 6,000 employees in 23 countries throughout the world. We store vital products with care. Products for everyday life of today, and of the future. The energy that allows us to turn on the lights, heat or cool our homes or commute to work; the chemicals found in millions of useful products, including your phones; the edible oils to prepare food. We are also developing new infrastructure solutions to actively contribute to the introduction of future vital products, such as sustainable transport fuels for airplanes, flow batteries for storing clean electricity, and hydrogen, which can be used to store and transport renewable energy. For more information, please visit
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