About the job Accounts Receivable Supervisor
Job Purpose:
To oversee and supervise the team ensuring day to day activities of the creditors and debtors department is achieved according to required standards.
Job Function:
- Ensure netting deadlines met as per CDN
- Ensure all customers receive a statement reflecting outstanding invoices, credits passed and current amounts due.
- Supervision for account payments and receipts
- Ensure Credit Controllers are correctly and accurately allocating payments made by customers.
- Ensure all payments are received and paid within month-end deadlines
- Ensure compilations of debtors and creditors done monthly for processing
- Ensure documentation for account payments are accurate and timeously submitted
- Investigate and address queries timeously
- Ensure customer queries are effectively dealt with and that the follow-up and finalization of customer pay-backs occur where required.
- Ensure customer queries are effectively dealt with and that the follow-up and finalization of customer pay-backs occur where required.
- Manage the age analysis for corporate accounts and identify the status of accounts and any possible problems.
- Check financial card when query raised due to loss on a job file
- Ensure that suppliers are paid per the agreed term, accurately and timeously.
- Implement and maintain sound internal controls and standards are maintained within the accounts receivable system.
- Ensure all recons are supported by valid documentation and approved by the company.
- Monthly book review with controllers.
- Ensure all month-end reports are completed accurately in line with agreed deadlines for distribution to the Accounts Receivable Manager.
- Ensure that staff members adhere to company code of conduct.
- Providing complete administrative support to the Accounts Receivable Manager.
- Enhancing staff performance and motivating staff.
- Any other delegated tasks deemed as reasonable as assigned by the reporting manager
- Engage regularly with customers regarding related credit issues and manage service levels in accordance with agreements
- Lead and develop staff within the context of the Labour Relations Act, Employment Equity Act, Basic Conditions of Employment Act and the Skills Development Act.
- Manage staff activities, ensuring service levels are met and protocols are adhered to
Monitoring and Control:
- Daily checks with netting section to ensure deadlines met
- Run report on Pegasus on invoices captured, identify any non-conformances and address immediately
- Check documentation before authorisation of payments
- Submit debtors analysis monthly to Credit Manager
Support, development and supervision of staff:
- Motivate staff
- Address any areas requiring development through mentoring and coaching
Minimum Education and Experience Requirements:
- Matric
- 3 years experience as Accounts Receivable Supervisor or similar
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