We are looking for an HR and Recruitment Assistant for a Renowned Company in Port Elizabeth.
Short Summary of the purpose of the role:
Responsible for providing administrative support to the HR department in the firm. This includes assisting with recruitment, onboarding, employee records management, and various HR-related tasks. Plays a vital role in ensuring HR operations run efficiently and effectively. Responsible for all graduate recruitment, general recruitment as well as employee engagement and culture initiatives.
Academic Qualifications Required:
Human Resources Degree
Minimum 2 Years HR Generalist experience
Competencies:
Strategic Business Perspective
Current Labour Legislation knowledge
Computer Literacy
Experience:
Employee Relations
Organisational Development
Recruitment
Training and Development
Compensation and Reward
Required Computer Packages:
Microsoft Office
VIP Payroll/Human Resources Management
Key Duties and Responsibilities – Key Performance Indicators:
- Assist in the recruitment process, including job postings, scheduling interviews, and communicating with candidates.
- Maintain the applicant tracking system and ensure data accuracy.
- Coordinate pre-employment checks, such as reference and background checks.
- Screen CVs and conduct the first interview for open vacancies.
- Reference checks for all employees.
- Ensure proper administration of all CVs and communications with candidates.
- Assist with creating relevant job specs for vacancies within the firm.
- Post adverts on relevant platforms and liaise with recruiters on vacancies within the firm.
- Graduate Recruitment:
Show initiative and creativity in graduate recruitment ideas. - Arrange and coordinate Career days and fairs with relevant universities and local schools together with the Company’s recruitment committee.
- Co-ordinate and review potential graduate CV’s.
- Coordinate graduate induction, job shadowing, and vac work throughout the year.
- Responsible for ensuring there is an adequate pipeline of trainees for future contracts.
- Run Graduate recruitment programme (obtaining marks from students, interviews, general coordination of programme).
- Run graduate recruitment events.
- Help organize and prepare new employee onboarding materials and schedules.
- Assist with new employee orientation and ensure that required paperwork is completed.
- Support the off boarding process, including collecting equipment, completing all paperwork, and conducting exit interviews.
- Induction, paperwork, and payments for vac students.
- Maintain accurate and up-to-date employee records, including personnel files and digital records.
- Generate HR-related reports and documentation as needed.
- Ensure confidentiality and data security.
- Prepare and distribute HR-related communications, such as announcements, policies, and procedures.
- Assist in organizing HR-related events, meetings, and training sessions.
- Responsible for creating content for all employee communications and assisting with coordination of employee meetings.
- Benefits Administration.
- Leave and Attendance Administration.
- Provide administrative support to the HR department, including managing phone calls, emails, and appointment scheduling.
- Order and maintain HR supplies and materials.
- General Admin duties – typing up forms, org charts, seating plans, making induction files for HR.
- Assist and co-ordinate internal team functions and company events i.e., team-building, employee days, and year-end function.
- Assist in ensuring the firm's compliance with HR-related laws and regulations.
- Keep HR policies and procedures up to date.
- Compliance with the firm’s System of Quality Management (SOQM), policies and procedures.
- Compliance with the firm’s Employee Code of Conduct which consists of the firm’s HR policies, SAICA, IRBA and IESBA Codes of Conduct.
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