Answering telephone calls and taking messages Maintaining of electronic dairies Arranging appointments Adding various calendar entries to all directors calendars Sorting and organising emails Liaising with customers competently and preparing correspondence Reading, monitoring and responding to emails Checking and following up on the to do list received from MD Typing and word processing Prioritising workloads Delegating work in directors absence Drafting communications on directors behalf Handling correspondence Planning and organising meetings Typing, compiling and distributing of minutes Preparing for all meetings and placing reports in meeting folders Filling in for reception during lunchtime when required Check traffic fines Send out electronic signature logs Ordering beverages/stock for the bar, office and boardrooms when required Keeping slips of all expenses, compiling a spreadsheet of expenses for the month and submitting it to Bookkeeper on a monthly basis for reconciling Purchasing of office groceries Update all vehicle files with fines, insurance claims and ensure all drivers details are correct Sending clothing deductions to HR Vehicle Licensing Assisting auditors with fleet details Assisting auditors with policy details Organize and manage all functions requirements Sorting and ordering calendars and desk pads Reviewing insurance policies Sending BEE certificate to customers and documents as per consultant list Sending Tax certificate to customers Preparing high quality proposals and presentations Checking and putting agreements together Keeping all documents in safe updated Archiving/Filing Sorting of all documentation and paperwork for new vehicles Arranging for C-Track units to be installed or removed Vendor applications Cancelling or terminating Supplier contracts Typing of Memos and letters as well as distributing them to the relevant parties Sorting and ordering corporate clothing Arranging vehicle stickers Arranging and sorting of business cards for all employees Training of staff where required Putting travel packs together for directors for all travel arrangements and adding all information to the calendar Organising travel and preparing complex travel itineraries Arranging/cancelling of fuel cards, license renewal and e-tags Updating/amending/cancelling insurance policies Reporting faults to VOX and Decer when they arise Placing ads on OLX/Gumtree for when needed Designing of logos and letterheads from time to time Marketing and marketing material Updating company profile and stationary and distributing to all staff Dealing with insurance claims Dealing with building maintenance and general repairs Sorting and arranging vehicle permits for cross boarder Sorting and arranging visa documentation for various travel requirements Liaising with relevant organisations Checking and assisting with internal e-mails and letters Planning, organising and managing events Conducting research Following up on quotations and forwarding to customers Sourcing and ordering office equipment Assisting with tenders & contractors packs Arranging for drivers to perform errands when required 5 years Personal Assistant experience Computer Literate Matric and Higher Certificate or Diploma will be an advantage
