DUTIES AND RESPONSIBILITIES
- Provide day-to-day administrative support throughout the company to ensure efficiency and
maintain compliance with company policies
- Full travel arrangement duties for the Client's management team as well as visitors as and
when required
- Minute-taking at Board Meetings and Audit and Risk committee meetings
- Minute-taking at all internal meetings.
- Full events coordination, including, sourcing conference facilities, and liaising with
responsible individuals to ensure the smooth flow of the events.
- Manage emails, letters, packages, phone calls, and other forms of correspondence.
- Create and update databases and records for financial information, personnel, and other data
- Submit reports and prepare proposals and presentations as needed
- Develop and review administrative SOPs
- Ensure building maintenance issues are taken care of
- Management of ISO-9001 (NCRs recorded and admin of all training recording etc. for annual
audits)
- Ensuring Product Licenses & Registration renewals are communicated to the responsible
department throughout the group
- Health and Safety as well as HR & Transformation administrative support
- Coordinate annual Health and Safety training and daily management of Health and Safety
issues
- Act as first point of contact with IT service provider
- Attend to insurance matters
- Managing of petty cash (ZAR & Forex) and submission to accounts for month-end processing
- Accurate record keeping
- Assist in other responsibilities as needed
- Supervise members of the administrative staff, equally dividing responsibilities to improve
performance
o Ensure Company Vehicles are properly managed & all services & licensing is done
timeously.
o Management of promotional items
o Ensure cleaning of building is accurately and systematically maintained
MINIMUM REQUIREMENTS:
- Matric is essential
- A tertiary qualification in business administration or equivalent will be advantageous
- Must have a high level of confidentiality
- Drivers license and own vehicle is essential
- Ability to communicate in Afrikaans an advantage
- At least 3 years of work experience within a similar role
- At least 3 years experience in events coordination
- Health and Safety Officer experience will be advantageous
- Ability to multitask and thrive under pressure
- A self-starter who needs no supervision
- Ability to work in an organized and efficient manner
- Experience handling sensitive information with diplomacy is a must
- Ability to work in a manufacturing environment held to specific regulations and deadlines.
- Good verbal and written communicator
- Professional, poised demeanor
- This role involves 20% travel (locally, within the Western Cape province)
