Calling all Administrators!
An excellent opportunity for a Administrator to join a global manufacturer based in Southam. Reporting into the Senior Buyer, you will be responsible for providing accurate and efficient administration support for purchasing, production and stores departments.
Benefits:
- Salary up to 26,500
- Location: Southam
- Hours of work - 8:30 - 17:00 Monday to Thursday and 8 00 Friday - 36.5 hours
- Private Medical Insurance after successful completion of a 6-month probationary period
- Annual Bonus Company performance based.
- 31 Days Holiday (inclusive of Bank Holidays)
- Company sick pay scheme
- Auto-enrolment Pension
Duties and Responsibilities:
- Working closely with the Senior Buyer to ensure that all the below are achieved and maintained so that customer delivery requirements are met and on time.
- Raise purchase orders for both stock and non-stock items.
- Liaise with suppliers to negotiate the best prices, dependent on delivery required, ensuring the suppliers are quoting like for like products.
- Maintain accurate purchase price and supplier details on the system.
- Review purchase order acknowledgements from suppliers and raise and resolve any discrepancies.
- Resolve stock queries with suppliers and our stores department i.e. Negative stock levels, Incorrect locations, stock levels etc.
- Maintain the Purchase order spreadsheet for current suppliers to ensure all goods arrive to schedule.
- Create supplier accounts on the Sage system, making sure all relevant detail is added.
- Ensure stock items are updated with the correct buying price.
- Produce and action stock adjustments.
- Update bill of materials (BOMs) from update from production.
- Process internal works instructions, including swap abouts.
- Raise returns to suppliers.
- Chase purchase returns and maintain purchase returns spread sheet, keeping the Senior Buyer aware of any issues that arise.
- Liaise with production and sales regarding reasons for return, advising the supplier when required and keep the relevant departments updated regarding delivery dates for repaired items.
- Answer the phone calls efficiently, redirecting calls, assisting callers or taking messages.
- Provide cover for other members of office staff during absence, holidays and when requested.
Skills & Experience Required:
- Previous experience in an administrative role.
- Excellent customer service, providing a friendly and courteous front of house image.
- Excellent communication and people skills
- Effective interpretation of instructions
- Proficient typing and data processing
- Computer literacy, capable of using Sage Accounts, Internet, email and the Microsoft Office suite
- Adaptable, flexible and capable of managing changing priorities and tasks.
- Conscientious and diligent with a keen eye for detail
- Self-motivated and capable of using initiative.
- High importance to attention to detail is a key point.
If this sounds like you, please apply today!
