Executive Assistant

MECS Africa • Other • Centurion, South Africa • 1d ago

Key Responsibilities:

Administrative Support:
- Manage complex calendars, appointments, and correspondence.
- Draft and edit reports, presentations, and communications.
- Coordinate travel arrangements, including international and domestic logistics.
- Handle sensitive and confidential information with professionalism and discretion.
Meeting and Event Coordination:
- Organize and prepare for meetings, including drafting agendas, taking minutes, and following up on action items.
- Plan and execute events, workshops, and conferences.
Data and Document Management:
- Maintain and organize documents, presentations, and reports in digital and physical formats.
- Ensure compliance with document control standards and regulatory requirements.
Stakeholder Engagement:
- Act as the primary point of contact between the executive and stakeholders.
- Foster positive relationships with clients, team members, and external partners.
Project Support:
- Assist in managing special projects, ensuring successful outcomes and alignment with strategic objectives.
Office Management:
- Oversee office operations, ensuring a productive and organized work environment.
- Mentor secretaries and administrative assistants within the department.

Minimum Requirements:

N Certificate or Diploma in Secretarial/Office Administration or a Certificate in Business Administration.
Proficiency in MS Office Suite and other collaboration tools.
A minimum of 5 years of relevant experience in a similar role.

Attributes for Success:

Exceptional organizational and time-management skills.
Strong communication abilities, both written and verbal.
Discretion and professionalism in handling confidential information.
Proactive problem-solving and adaptability in a dynamic environment.

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