Job Title: Manager: SCM Logistics, Stores & Disposal
REF: BMA 4/7/2024
Job Location: Gauteng, Pretoria
Deadline: January 17, 2025
Minimum Job Requirements, Knowledge and Responsibilities
Minimum Qualifications: A Grade 12 as well as a bachelor's degree in Procurement/Supply Chain Management/Logistics/Finance/Audit/Commerce/Public Administration/Business Management and Accounting (NQF Level 7). NQF8 of the above qualification will be an added advantage.
Minimum Experience: 6 years' minimum working experience in SCM, Logistics & Stores; 3 years at supervisory level.
Knowledge: Border Management Authority Act, 2020; all applicable legislative frameworks.
Professional Registration: Chartered Institute of Procurement and Supply (CIPS) membership registration is an added advantage or SAICA.
Other Requirements: Flexibility in working hours will be required to meet demands of the role. May be required to work overtime. Valid driver's license.
Responsibilities/Duties
- Processing placement of orders by ensuring all SCM processes are adhered to.
- Record receiving goods as per the specification.
- Goods distribution as per the RFP instruction.
- Manage inventory and stores warehouse of goods.
- Conduct stocktaking as per approved guidelines.
- Matching documents and reconciliations.
- Preparation of payment documentation and ensure payment within 30 days.
- Ensure real-time invoicing and record keeping.
- Travel and booking management oversight.
- Manage human resources including allocation of resources.
- Manage audit processes during audits.
- Preparation for disposal processes.
- Record Management in accordance with the National Archiving of disposal documentation.
- Ensure that SCM registers (open orders, deviations, irregular expenditure, contract and tender register) are reviewed and submitted to the Senior Manager and Executive Manager timeously.
- Manage all logistical arrangements ensuring proper quality control, specification compliance, monitoring, and verification of deliveries.
- Assist in the assessment and investigation of irregular, fruitless and wasteful expenditure (IFWE) in accordance with the IFWE guidelines and framework.
- Produce a monthly and quarterly compliance report for the SCM and Finance on the effectiveness of the Internal controls.
- Ensure compliance check for accurate and complete record-keeping of suppliers: up-to-date B-BBEE, Tax information, and any related information.
- Provide input into the development of SCM and Finance policies, procedures, and processes.
- Ensure compliance with all statutory or legal requirements.
- Assist in identifying and adhering to fraud controls, risk prevention principles, sound governance, and compliance processes.
- Support and provide evidence to all internal and external audit requirements.
- Maintain quality risk management standards in line with relevant requirements.
- Build and maintain relationships with all BMA officers including Governance Committees for expectations management and knowledge sharing.
- Provide advocacy on matters related to financial accounting activities to make informed decisions.
- Provide input in the planning and compilation of the business unit's annual budget aligned to the operational plans.
- Ensure effective implementation, management, and monitoring of the business unit's budget, and report on any variances.
- Enhance relevant knowledge and skills through continuous coaching, mentoring, and nurturing of talent in the business unit.
- Create a high-performance culture and manage team performance effectively by translating and communicating the annual performance goals into individual work plans.
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