Job Title: Specialist: SCM Demand
Reference: BMA 6/7/2024
Job Location: Gauteng, Pretoria
Deadline: January 17, 2025
Minimum Job Requirements, Knowledge and Responsibilities
Minimum Qualifications:
- A Grade 12 as well as a bachelor's degree in Procurement / Supply Chain Management/ Logistics/ Finance/ Audit/ Commerce/ Public Administration/ Business Management and Accounting (NQF Level 7).
- A post graduate qualification in Finance, Supply Chain Management, Accounting or Finance or Internal Audit or equivalent (NQF 8) will be an added advantage.
Minimum Experience:
- 6 years' experience in Audit of Supply Chain Management.
- 3 years' experience in a supervisory level.
Knowledge:
- Generally Recognised Accounting Practice (GRAP).
- Public Finance Management Act (PFMA).
- National Treasury Regulations and Preferential Procurement Policy Framework Act.
- Broad-based Black Economic Empowerment Act 53 of 2003.
- King Governance Code.
- SAGE ERP System.
- Basic Conditions of Employment Act.
- Employment Equity Act.
- Skills Development Levy Act.
- Border Management Authority Act, 2020.
Professional Registration or License Requirements:
- Chartered Institute of Procurement and Supply (CIPS), SAICA, SAIPA membership registration will be an added advantage.
Responsibilities/Duties:
- Compile and consolidate needs analysis.
- Co-ordinate inputs and completion of quarterly and annual procurement plan.
- Compilation of specifications and terms of reference submitted by user department.
- Promote compliance and adherence to the SCM policy.
- Assist in the implementation of control measures to enhance current processes.
- Assist with the audit process with the internal and external auditors.
- Risk management of the SCM.
- SCM performance review.
- Reporting on SCM information.
- Optimum system utilization.
- Ensure that adequate controls are in place for safeguarding of SCM information.
- Ensure that SCM registers (deviations, irregular expenditure, contract management register) are reviewed and submitted to the Senior Manager and Executive Manager timeously.
- Propose enhancements/review of SCM Policy and procedures in line with changes in the National Treasury regulations, instruction notes etc., and ensure implementation.
- Assist in the assessment and investigation of irregular, fruitless and wasteful expenditure (IFWE) in accordance with the IFWE guidelines and framework.
- Ensure that SCM reports are submitted monthly and quarterly.
- Monitor and evaluate supplier utilization and performance.
- Keep record of all National Treasury report submissions.
- Provide input into the development of SCM and Finance policies, procedures and processes.
- Ensure compliance with all statutory or legal requirements.
- Assist in identifying and adhering to fraud controls, risk prevention principles, sound governance and compliance processes, and tools to identify and manage risks.
- Support and provide evidence to all internal and external audit requirements.
- Maintain quality risk management standards in line with relevant requirements.
- Maintain and enforce all related Service Level Agreements to minimize business risk and ensure business continuity.
- Review related Standard Operating Procedures in consultation with the Managers to ensure business optimization.
- Ensure the effective implementation, management, and monitoring of the business unit's budget, and mitigate and report on any variances.
- Monitoring financial control, budget management, and the procurement process to ensure compliance with legislation (e.g., PFMA, PPPFA, and BBBEE).
- Ensure the deployment of proper financial controls to manage the business unit budget.
- Build and lead an effective and cohesive team through the effective management of divisional resources.
- Drive the implementation of talent acquisition, succession planning, development, and retention strategies for the division.
- Ensure the enhancement of relevant knowledge and skills through continuous coaching, mentoring, and nurturing of talent in the business unit.
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