Description
Support all aspects of the Company fleet – owned, leased or rentals to maximize efficiency, increase productivity and improve safety for an organization's vehicles and drivers.
Effectively support the Fleet team in terms of:
- Management of fleet to keep the fleet running efficiently, highest up time and within budget.
- Support the Executive, Management and Strategy to achieve set out annual targets.
Financial Management
- Assist in supporting the insurance process: expenditure and outstanding claims in line with finance requirements.
- Accounts processing.
- Ensure correctness of all invoicing.
- Invoicing timing – processing in the correct month.
- Efficient controls exercised over cash expenses.
- Ensure upfront approvals by the correct level of authority.
Asset Management
- Maintain the master data base with relevant fleet details – driver name, ID, license, vehicle listing, etc.
- Assist in documenting all relevant information for fleet data.
- Maintain reporting platform.
- The KPI for this task will be measured against accuracy of data and sense of urgency.
Customer and Stakeholder Management
- Support Executive to achieve positive CSI results.
- Maintain and update the SPOC matrix to ensure continuity of business.
Internal Controls and Administration
- Identify problems proactively and resolve timeously.
- Effectively communicate any changes which affect direct / indirect team.
Administration
- Support and complete all administrative responsibilities.
- Data integrity, driver files, vehicle files, cost center allocation.
- Insurance claim process.
- Program management to migrate manual processes into technological solutions.
- License and registration management – find ways to fine tune vehicle licensing procedure.
- Vehicle tracking – ensure all vehicles are fitted with working tracking devices.
Quality standards and Operations
Quality Control
- Contribute towards continually improving all aspects of fleet service delivery.
- Conduct monthly fleet inspections / audits as and when required.
- Responsible to ensure vehicle quality standards are consistently maintained in accordance to SLA, regulatory standards, road safety of SA and company & client requirements.
Operations
- Distribution of all relevant fleet requirements – fuel cards, E-tags, licenses, traffic fines, proxy forms, etc.
- Vendor listing - windscreen repairs, tyre fitment center – liaise with Technical manager.
- Adhere and ensure all process and regulatory compliance.
- Fuel Management.
- Support the management of generators and mobiles.
Qualifications
- Tertiary qualification in logistics, fleet or supply chain management industry related diploma / degree.
- Matric.
- Driver’s License - Code B.
Experience
- Minimum of 3-5 years’ experience in fleet management environment, Logistics / Distribution and Fleet Management experience.
- Financial Management.
- HR/IR Management.
- Supply Chain Management.
- (ISO) 9001:2008 Quality Management Knowledge.
- Up-to-date knowledge of SA road traffic regulations.
- Abide by OHASA.
Computer Literacy
- Adept in all MS office applications.
- Intermediate Excel proficiency will be advantageous.
- SAP proficiency will be advantageous.
Skills and Competencies
- Ability to negotiate tactfully.
- Able to function autonomously.
- Adaptable and flexible.
- People skills.
- Multicultural awareness.
- Success driven.
- Self-awareness.
- Self-management.
- Results / Output orientated.
- Social awareness.
- Integrity.
- Continued Learning.
- Operate with sense of urgency.
- Business Acumen.
- Analytical.
- Problem solver.
- Create your own framework.
- Systematic.
- Anticipate and solution.
- Customer service orientation.
- Self Confidence.
- Positive attitude.
- Communication.
- Team Player.
- Time management.
- Coping with pressure.
- Ability to accept constructive feedback.
- Strong work ethic – reliability.
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