The source to pay (S2P) lead is the primary owner of the end-to-end source to pay process with the overall goal of delivering procurement and accounts payable services while ensuring quality and cost effectiveness.
This role is responsible for owning and driving transformation, continuous improvement, efficiency, and simplification of the end-to-end S2P process managed by Group Shared Services.
To proactively support the Group Shared Services Finance Lead to drive ongoing standardisation and change within the operational accounting and transactional processing activities within the ADvTECH Group.
Key Roles and Responsibilities - Responsible for entire S2P process including vendor master maintenance, supplier on-boarding and contracting, supplier scorecard administration, vendor compliance, BBBEE spend calculations, core procurement, invoice processing, payment processing, travel and entertainment expenses, handling vendor and staff queries, AP related management reporting, corresponding internal controls, control account reconciliations and smooth sub ledger close.
- Support embedding of major process change driven by the implementation of Microsoft Dynamics 365 F&O through engagement with the project teams throughout the deployment cycle.
- Develop the transformation roadmap for S2P process.
- Ensure all payments are integrated into accounts payable and processed through the relevant system(s) having adhered to the ‘Purchase to Pay’ process.
- Benchmark processes against industry leaders, identify external best practices and drive continuous process optimization.
- Drive performance management through the identification of opportunities that result in significant and sustainable cost reduction through improved efficiencies and effectiveness of processes.
- Agree service levels with the business, report and proactively manage the delivery of the services within the agreed service levels.
- Ensure that procurement processes are carried out in accordance with the group procurement policies.
- Experience managing large teams and third-party vendors/outsources (both locally & remotely).
- Experience working in Finance Shared Services or Outsourcing environments.
- Ability to motivate others, negotiate appropriately, and coordinate efforts across multiple departments.
- Demonstrate an ability to understand the details of the operational process while keeping your eye on the bigger strategic picture.
- A driven individual who is outcome oriented and is comfortable with measurement and reporting.
- Review and analyse current procedures in order to recommend and assist with implementation of changes to standardize activities in conjunction with the continuous improvement and automation capabilities of GSS.
- Responsible for the overall performance of the team, monitoring their performance, providing timely feedback & assisting them to improve on their identified training needs.
- Identify clear objectives for the team, providing coaching, career development and feedback to team members, providing performance evaluation and reward.
- Participate in annual audits and special projects.
- Collaborate with other functions (HR and Finance) to add and/or modify suite of services provided.
- Create and track process performance indicators and metrics and explain trends in performance and against benchmarks.
- Continuously monitor performance against objectives to ensure that identified team’s KPIs are achieved.
- Report on operational KPIs and interpret results to inform any improvement initiatives.
- Update service catalogue and distribute to key stakeholders.
Reporting Relationships Reports to: GSS Finance Lead
Direct reports: AP manager, Buying manager, Sourcing & Contracts manager
Personal Skills / Competencies - Experience of working in finance transformation and driving significant change through business process.
- Utilize excellent verbal, written and inter-personal communication skills to establish and maintain a good rapport with co-workers, supervisors and Business Units.
- Strong people management skills.
- Demonstrated experience in process re-engineering, program management and technology implementation.
Qualifications Minimum – Bachelor’s degree (Accounting or Business Management preferred)
Beneficial - Post graduate degree (Accounting or Business Management preferred) and/or equivalent job-related experience
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