Job Summary: Keep all personnel HR administration and files up to date and support and advise the management or staff members about HR related requests. To provide HR support to management and staff and assist with the implementation of HR policies and procedures within the company. Advise, assist and support the various departments within the company on HR related matters.
Responsibilities:
- Prepare payroll documents for all staff members.
- Ensure accurate and complete documenting of attendance register working hours including the overtime hours, allowance of night shifts and all other particulars.
- Manage the KWMF payroll and administration.
- Ensure accurate and complete documenting of leave and sick notes.
- Ensure all information of new employees is submitted to payroll administration including take on sheets and any other relevant documentation.
- Ensure that all EPWP reports are submitted to the City of Tshwane Personnel Administration.
- Ensure that in conjunction with the Training Manager that a record of all inductions on new personnel is carried out by the relevant departments in order to ensure that they are effective in their appointed positions.
- Assist and report on every injury on duty.
- Oversee the processing of all WCA claims and ensure that the cycle is completed and the company has submitted all documentation in order for claims to be finalised.
- Ensure that the personnel filing system and all other HR records are maintained and updated as per the company standard.
- Ensure that all documentation for new employees is completed correctly and filed accordingly.
- Process and manage the leave applications and records of all personnel and ensure that the information is sent to payroll at the appointed time each month.
- Provide administrative support to the National HR Manager, as well as the HR departments of the different regions where applicable and where necessary.
- Assist and resolve payroll queries in conjunction with line managers.
- Attend to confirmation of employment enquiries in line with the Protection of Personal Information Act.
- Ensure that the organogram for each region is up to date and accurate.
Employee Relations:
- Advise and assist line management and staff on the procedures and guidelines of the code of conduct and company policies.
- Provide advice and support to all staff, management, and supervisors on HR related queries and issues.
- Ensure that staff and line management are aware of the company values and that these values are incorporated into the day-to-day operations of the company.
- Ensure that the company values are upheld and where there is any discrepancy between management conduct and the company’s values, that this is reported to the National HR Manager.
- Schedule disciplinary hearings.
- Manage all documentation with regards to the filing and record keeping of notifications and outcomes of disciplinary hearings and ensure that the relevant manager carries out the procedure with regards to the notifications and outcomes.
- Investigate, facilitate and chair all grievance proceedings.
Compliance:
- Ensure that the management and staff adhere to all legislation regarding the Basic Conditions of Employment Act, Labour Relations Act, Employment Equity Act, Skills Development Act as well as any other applicable legislation.
- Ensure that management and staff have access to all the company policies and that all procedures and practices within the company are in line with policy guidelines.
- To report to the National HR Manager on compliance gaps within the company, including anything that could pose potential financial or legal risk to the company.
Recruitment and Selection:
- To ensure that recruitment and selection procedures are in line with the company’s policy on recruitment and selection.
- To assist with the arrangement of interviews, the interviewing of candidates, and providing feedback to candidates.
- Ensure that adverts, interviews and scoring are recorded and kept on file.
- Ensure that the recruitment process supports the company’s EE plan.
Requirements:
- Grade 12 and HR related diploma/degree.
- Minimum 5 years working experience in the HR field.
- Knowledge of the relevant South African labour legislation.
- High proficiency in Microsoft Office.
- Valid code 8 drivers license.
- Must be well presented, professional and have excellent communication skills.
Employment will be implemented in accordance with the Employment Equity Act. Only Applicants considered for the role will be contacted. Closing date: 31st October 2024. Should you wish to apply, please follow the online application process.
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