Job Responsibilities
• Review and set-up of users online banking access.
• Checking and approving payments.
• Check that bank statements are updated, and bank reconciliations done accurately and on time.
• Cashflow management of funds and forecasting of cash requirements in line with the funds policy/ies.
• Oversee and enhance the relationship with the fund/s bankers.
Accounts
• Oversee and manage existing system controls and introduce new enhancements to streamline workflow and mitigate risk factors.
• Preparing and maintaining standard operating procedures.
• Development, implementation and management of effective financial controls.
• Preparation of fund accounts in line with the fund/s accounting policies and implementation of any changes.
• Ensure adherence to the Service Level Agreement (SLA) of the fund/s.
• Checking all monthly reconciliations (Accounts Receivable & Accounts Payable).
• Preparation and review of monthly working papers relating to ledger accounts (GL).
• Ensuring that all systems in the department are in a working condition.
Investments
• Liaising with fund managers, brokers, and custodians to communicate information and resolve issues on a timely basis.
• Monitor and control investment/disinvestment with the respective Investment Managers.
• Ensure accurate loading of daily unit prices.
• Ensuring Investments are balanced accurately (ALM).
Audit
• Planning and coordination of the audits to ensure the audit function is executed on a timely and efficient basis.
• Checking of audit files and working papers for submission to the Fund Accounting Manager.
• Preparation of the annual financial statements.
• Providing responses on audit requirements ensuring all audit issues are resolved, and all compliance issues are met.
• Implementing recommendations from the auditors.
• Electronic submission of financial statements to the FSCA.
Valuation
• Preparation of member data pertaining to the valuation of the fund/s.
• Liaising with the actuary for the timeous valuation of the fund/s.
• Implementing recommendations from the valuator.
Legislative
• Provide oversight and play a leadership role in the Compliance Management function to ensure that: the company compliance framework and policies are properly embedded and implemented in the business and there is regular reporting on compliance breaches and progress on mitigation and management plans.
• Manage the performance of Compliance operational activities within EB to minimize compliance risk through adherence to policies, procedures, and guidelines and in accordance with regulatory requirements.
• Working closely with the senior Management to ensure that all key risks are identified and are adequately communicated to the relevant business owners.
Reporting
• Checking monthly management accounts and cashflow statements.
• Drafting of the annual budget for the fund/s and monthly tracking of the fund/s income and expenses against the budget.
• Provide relevant information for the preparation of fund/s board packs.
• Oversee the production of monthly management reports (internal).
• Ensure that monthly compliance reporting is accurate, of a high standard and properly reviewed (internal).
• Communicate to management with regard to any fraudulent activities and misrepresentation of information.
Customer
• Ensure adherence to customer and service provider SLA’s.
People
• Develop a high performing team by embedding formal performance development and informal coaching. Implement talent acquisition, engagement and recognition process in line with this.
Desired Experience & Qualification
Required Skills & Knowledge
• Engage in a professional manner whether it be verbal or face to face.
• Ensure that the brand or image is always maintained by adhering to the values (in keeping in line with the KPI and values of the company).
• Be a strong team player.
• Have both industry knowledge and experience.
• Ensure that the role is carried out with the relevant accuracy, attention to detail and following instructions.
• Ensure that judgement and attention to detail is applied to the role.
• Ensure that the role is completed within required deadlines and should have the ability to organize, plan, set goals and deliver accordingly.
• Strong interpersonal skills in cross team collaboration is required.
• Can innovate in the role.
• The quality of work should be thorough.
• Conscious of the abuse of company resources.
• The Administrator will be responsible for the processing and control of all claims, monthly updates, preparation of Section 14 data, preparation of Employer monthly management committee reports, query resolution.
Qualifications:
• B.Com. Accounting Degree or similar qualification.
• At least 5 years’ experience in Retirement funds.
• Evidence of managing a small – medium, but effective team.
• Caseware knowledge will be an advantage.
• Leadership skills.
Interested?
Please Note:
- If you have not been contacted within two weeks (post CV submission date), please consider your application unsuccessful.
- By applying for this position, you hereby give consent for your personal information to be retained on our database for future employment opportunities and further grant consent for your personal information to be accessed by third parties, strictly for the purposes of recruitment and/or employment purposes. Furthermore, you hereby confirm that any information you have provided is true, correct and up to date.
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