A medium-sized brokerage in Port Elizabeth is seeking an Administration Assistant to join their team. The ideal candidate will have completed a matric certificate and be fluent in both English and Afrikaans. This role involves a variety of administrative and office support activities to ensure the smooth operation of the department and the organization as a whole.
Key Responsibilities:
- Typing and preparing documents
- Compiling and organizing files
- Making copies and scanning documents, particularly for the Short Term Division
- Electronic saving and filing of various documents
- Retrieving files from the filing system
- Preparing renewal letters and loss ratios for personal and commercial lines
- Supporting the Short Term Underwriting Team with various tasks
- Performing any additional clerical or administrative duties as assigned
Required Skills: - Administration: 1 to 2 years of experience
- MS Excel: 3 to 4 years of experience
Candidate Requirements: - Matric Certificate
- 3-Year Diploma or Degree (advantageous)
- Must reside in Port Elizabeth
- Proficient in MS Office, particularly Excel
- Experience in a corporate environment (advantageous)
- Ability to read, write, and understand Afrikaans
Core Competencies: - Strong written and verbal communication skills
- Excellent planning and organizing abilities
- Prioritization skills with attention to detail
- Flexibility and adaptability to changing tasks
- High responsiveness and problem-solving capabilities
- Effective teamwork and collaboration
- Ability to take clear instructions from various supervisors
- Positive attitude and ethical behavior at all times
- Professional demeanor in a corporate setting
- Excellent telephone etiquette
- Customer service orientation and ability to handle difficult situations
- Self-confidence and motivation
- Neat and organized approach to work
- Quick learner with exceptional interpersonal skills
- Ability to perform under pressure and a commitment to going the extra mile
