Job purpose statement:
We are seeking a detail-oriented Technical Clerk to support our Data Book Expeditor in managing project documentation. The ideal candidate will ensure the precise formatting, storage, and tracking of H1, H2, and H3 data dossiers, maintaining strict adherence to documentation management plans and ensuring seamless information control throughout project phases.
Key Performance Areas:
Documentation Control and Tracking
- Maintain comprehensive information and control logs
- Ensure 24-hour document processing turnaround time
- Track and distribute H1, H2, and H3 dossiers accurately
- Support electronic metadata consistency
Information Control Excellence
- Manage document control rules in accordance with authorized procedures
- Maintain an accurate and effective filing system
- Assist in controlling and maintaining archived databases
Digital Information Management
- Store and archive information on network drives
- Perform information control tasks in M-files and Aconex
- Ensure accuracy of data input and document completeness
- Manage time booking and leave applications
Qualifications:
Experience:
- Junior-level administrative experience
Competencies:
Knowledge:
- Administrative and clerical procedures
- Electronic and paper filing/storage systems
- Microsoft Office tools
- Document management processes
Skills:
- Computer literacy (Outlook, Excel, Word, PowerPoint)
- Electronic Document Management System (EDMS) experience (advantageous)
- Service-oriented approach
- Clear communication abilities
Behaviours/Personal Attributes:
- Accountable and responsible
- High integrity
- Dependable and reliable
- Meticulous attention to detail
- Strong analytical thinking
- Excellent team player
- Ability to work under pressure
Should you not hear from us within 21 days of the closing of the advert, kindly regard your application to have been unsuccessful.
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