At ZaPOP, our culture is driven by intelligence, integrity, and energy. Inspiring meaningful connections through creative strategy, design, and digital and print media is our forte.
We are a dynamic team of rebels and explorers on the lookout for a new Facilities Administrator to join us on our mission to help brands stand out where it counts.
OVERVIEW
As Facilities Administrator, you’ll provide administrative support to multiple offices, ensure that all office requirements are met in line with the business culture and rules, and handle all calls professionally and efficiently.
Your success will ensure the efficient running of company processes and a high level of employee satisfaction, while simultaneously helping you develop your own managerial, administration, and interpersonal skills as an essential part of the company.
WHAT YOU’LL BE DOING
As an integral part of the company’s operations, you’ll be responsible for:
- Budget expense control & expense tracking.
- Landlord & lease management.
- Supplier & customer management.
- Management of office keepers.
- Facilitating readiness of reception, boardroom & meeting spaces.
- Telephone handling & etiquette.
- Overall support & execution of repairs & maintenance for a portfolio of offices.
- Provision & management of security controls.
- Printer, air conditioning units & generator management.
- Office cleanliness, neatness & freshness.
- Office specific Health & Safety representation (SHE Rep, First Aider).
- Overall support to the Health & Safety committee & chairperson.
WHAT WE NEED FROM YOU
To be considered for this position, these are the skills we’re looking for:
- Matric/grade 12.
- Minimum 2 years of experience in a position with comparable responsibilities and goals.
- Diploma/degree in Office Management or related qualification advantageous.
- Health & Safety background advantageous.
- Computer literate on Ms Office (Word, Excel, PowerPoint, etc.)
YOUR QUALITIES
- Financial acumen background.
- Ability to prioritise and multi-task.
- Ability to take initiative.
- Strong administrative skills.
- Planning & organising skills.
- Attention to detail.
- Problem-solving & decision-making skills.
- Excellent verbal and written communication skills.
To apply , please send your updated CV and a cover letter to with the subject line reading ‘Facilities Administrator’.
Kindly note: if you have not heard back from us within 2 weeks, your application was unfortunately not successful.
Job Type: Full-time
Education:
- High School (matric) (Required)
Experience:
- Office Administration: 2 years (Required)
Application Deadline: 2024/12/31
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