The job of a debtor’s clerk is to keep records of the accounts of any business’s customers and to recover the business’s debts. A debtor’s clerk will also carry out any routine bookkeeping duty to submit records of any overdue accounts at each month end.

Qualifications

Matric / Grade 12
A tertiary qualification in Accounting or Bookkeeping (desirable)

Experience

More than 5 years work experience in a similar role with preference to agricultural sector experience
Knowledge of basic Accounting and Bookkeeping principles

Duties

Consistently achieve agreed targets by conducting the following:

Ensure that details of orders are correct and correspond with invoices and comply with the VAT Act to drive down risk and associated costs to the company.
Ensure the accuracy of transactions captured to the system for accurate accounting and reporting.
Ensure that the sale or receipt of products is validated and captured to the ERP system for accurate production, stock, and revenue forecasts.
Provide accurate and timely reconciliations to ensure outstanding balances are correct.
Perform a variety of administrative tasks including filing, answering phones, handling queries, and assisting with audit preparation and queries.
Handle queries or complaints made by clients (external/internal) by conducting an analysis/investigation into the details and either assisting or escalating the issue to ensure efficient customer service and timely feedback.
Promote effective teamwork within the unit by ensuring continuous communication/feedback, sharing information, and supporting colleagues to drive achievement of departmental goals.
Update receipts and allocate to customers' accounts, post monies in OFER bank to EMER customer account, post interest and legal fees on customer account, send out statements.
Query AR vs GL differences.
Capture invoices for payment received from attorneys and allocate legal fees to the customer’s account via journal.
Compile cashflow forecast from BU’s, capture Collections vs Assumption on forecast.
Keep management informed of progress with meeting targets.
Compile age analysis and monitor overdues.
Ensure Debtors master files are always up to date.
Run interest and statements on AX.
Create sales orders.
Approve all sales orders.
Allocate monies to customers’ accounts.
GL Recons (Debtors, GDNI, BANK).
Recons on insurance accounts and legal accounts to ensure correct info is given for summons and refunds.
PO’s, SO’s, Journals, etc.
Debt collections.
Ad-HOC- CFF.

Skills

Numerical ability
Proficiency in Microsoft Excel, Word, and Outlook
Effective verbal and listening communication skills
Good telephone and email etiquette
Assertiveness and high energy levels
Personal accountability to ensure organizational success
Ability to work under pressure and maintain high accuracy levels
Attention to detail
High ethical values
Effective organizational and planning skills
Problem-solving ability
Business acumen
Conflict management
Customer focus
Timely decision making
Functional technical skills
Integrity and trust
Motivating others
Drive for results
Strategic agility
Good reconciliation skills

Policy

We are committed to Employment Equity when recruiting internally and externally. It is company policy to promote from within wherever possible. Therefore, please be aware that internal candidates will be considered first before reviewing external applicants, provided that this supports achievement of our Employment Equity goals.

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Omnia Holdings Limited

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Debtors Clerk