Job details

Here’s how the job details align with your profile.

Pay

R10000 - R12000 a month

Job type

Full-time

Location

Stellenbosch, Western Cape

Full job description

Company : Factory209

Job Title: Office Administrator

We are seeking a detail-oriented and proactive Office Assistant to ensure the efficient and effective operation of our office environment. This role involves coordinating administrative activities, managing resources, and fostering a positive office culture. The successful candidate will serve as a key liaison between our two locations and will work closely with the General Manager to support internal and external operations.

Key Responsibilities:

Inventory Management:
- Maintain inventory records for office supplies (consumables and non-consumables).
- Monitor and order stationery, furniture, appliances, and electronics as needed.
- Ensure office equipment is in proper operating condition.
Scheduling and Coordination:
- Answer and direct phone calls.
- Coordinate appointments, meetings, and travel arrangements for staff.
- Manage internal and external communications and documentation.
- Act as the liaison between two office locations to streamline operations.
Record Keeping:
- Maintain records, filing systems, and databases.
- Handle incoming and outgoing mail and correspondence.
- Prepare meeting agendas, record minutes, and transcribe information when required.
Managing Administrative Staff and Facilities:
- Supervise cleaning staff and ensure facilities are well-maintained.
- Coordinate with maintenance providers (electricians, plumbers, internet providers) to ensure office safety and functionality.
Health and Safety:
- Ensure compliance with health and safety regulations across all locations.
- Organize training for staff and managers as needed.
- Oversee building maintenance to ensure optimal working conditions.
Onboarding and Finance Support:
- Manage the asset register and assist with onboarding new employees.
- Facilitate equipment procurement, printer setup, access control, and parking arrangements.
- Load payments and manage proof of payments and filing.

Requirements:

Grade 12 Senior Certificate.
Essential: 2 – 3 years experience as an admin officer.
Variety of administrative tasks, to support smooth operations of the office and e-commerce platform.

Online closing date: 16 Jan 2025

Assume position: As soon as possible

Salary Expectation: R10 000,00 - R12 000,00 per month

What We’re Looking For:

Strong organizational and multitasking skills.
Excellent communication and interpersonal abilities.
Proficiency in Microsoft Office Suite and familiarity with database management.
Ability to foster a positive and productive work environment.
Experience in administrative or office management roles is preferred.

How to Apply:

If you’re ready to take on this dynamic role, we’d love to hear from you. Please send your CV and a cover letter to by 16 Jan 2025. If you do not hear from us within 2 weeks of the closing date, please consider your application unsuccessful.

Ability to commute/relocate:

Stellenbosch, Western Cape: Reliably commute or planning to relocate before starting work (Required)

Education:

High School (matric) (Required)

Experience:

Administrative office procedures, practices and equipment: 2 years (Required)

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Factory 209 Pty Ltd

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