The role of the Payroll Officer is to provide payroll and HR support to the Remuneration and HR Systems Manager SSA within ALS Chemex.

09th September, 2024

Main Purpose of the Job
The Payroll Officer must ensure the smooth running of the payroll for the region.

Position in the Organisation
The Payroll Officer will be based in ALS Chemex SA Head Office in Johannesburg and will report to the Regional HR Manager SSA.

Compliance
Practice the ALS Health and Safety Foundation Standards.
Practice the ALS company core values.
Abide by the ALS company policies and procedures.
Abide by local legislative requirements at all times.

Payroll
Update and maintain the company payroll for Sub Sahara Africa on PaySpace.
Ensure staff is paid correctly and timeously.
Upload and maintain employee data on PaySpace.
Respond to payroll queries from the various sites timeously.
Assist staff with payroll queries and advice on UIF, taxes, and leave.
Train employees on the ESS system.
Process and audit leave data.
Monitor and administer the company benefits i.e. Provident / Pension Fund, IEMAS.
Timeous preparation and payments of all 3rd parties as per country specific legislation.
Preparation of monthly and annual reconciliations.
Completion of monthly payrolls for ALS laboratories across Sub Sahara Africa.
Ensure correct allocation of staff costs to general ledger accounts.
Capture employee information regarding Employment Equity on Payspace accurately.
Assist HR on salary and benefit calculations.
Develop personnel record keeping systems and implement across Region.

Audits
Responsible for statutory requirements, Tax, Social Security.
Ensure company compliance for auditing purposes.
Prepare for the annual financial audit and files thereof.
Audit sites to ensure that the payroll comply with legislative requirements.
Ensure all year-end processes are timeously submitted.
Adhere to all year-end financial procedures.

Reports
Assist with the collation of quarterly statistics and skills and equity report submission.
Create additional analyses and reports as requested by management.
Compile key business metrics and report on them to management.
Assist with future tender packs to ensure the budget allocated compensates for the cost and revenue of the company.
Assist with the BBBEE report.
Assist with the EE and WSPATR report.
Submission of UIF and PAYE and other African region statutory reports.

Risk Mitigation
Alert the Management to key emerging risk areas.
Make input to improve risk mitigation strategies.
Actively participate in crisis management activities as and when required.

Systems
Creating and maintaining employee data on ERS system.
Maintaining employee time sheets / scheduling.
Creating and maintaining ALStar user accounts.
Creating and maintaining IT user accounts.

General
Ensure the security of the office at all times.
Prepare employee induction and exit packs, including arranging entry, annual and exit medicals.
Create new employee files.
Assist with general HR administration.
Assist with general HR filing.
Assist general maintenance, ordering stationery.
Manage the office lease agreements and office maintenance.
Be part of the organisation’s company function committee assisting in planning and roll out.
General office communication and queries.
Adhoc travel and overtime will be required depending on business needs.

Behavioral Competencies
Good interpersonal, planning, and communication skills.
Maintain staff confidentiality.
Highly organised and flexible.
Sound decision-making and problem-solving and preventive measures.
Demonstrates accountability and a team player.
Ability to investigate, resolve and respond to queries.
Inspires and drives excellence in all aspects of work.

Technical Competencies
Excellent numerical and analytical skills.
Solid knowledge of LRA and BCEA.
Effective writing skills in English.
Attention to detail and work under pressure.
High level of integrity.
Ability to multitask and meet challenging deadlines.

Qualifications
A bachelor's degree in Accounting / Human Resource Management or equivalent qualification.
Minimum of three to five years’ experience in payroll field.
Preferable experience in remuneration and benefits.
Knowledge of PaySpace payroll system is an advantage.
Microsoft Word, Excel, PowerPoint, Outlook, Internet Explorer.
Fluent English (written and spoken).

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