Part Time Finance, Administration & Office Coordinator

20 hours per week, flexible

NG5, office based

15.00 - 17.50 per hour ( 15,600 - 18,200 per annum) experience dependant

The Finance, Administration & Office Coordinator will manage financial processes, oversee personnel administration and ensure compliance with health and safety regulations. This role involves maintaining accurate financial records, coordinating staff-related tasks and supporting operational efficiency.

Key Responsibilities:

Financial Management:

Oversee account reconciliation and manage staff expenses.
Prepare and process invoices and payments.
Maintain accurate records of banking transactions and payroll.
Manage petty cash and ensure timely financial reporting.

Administration:

Maintain Xero accounting software, including timesheets, expense records and projects.
Manage office supplies and coordinate stationery and cleaning supplies.
Organise staff meetings and prepare relevant documentation.

Health and Safety:

Conduct regular checks of office health and safety protocols.
Ensure compliance with ISO standards and perform necessary audits.
Coordinate fire safety tests and emergency preparedness drills.
Oversee PPE management and ensure staff training compliance.

Personnel Management:

Assist in recruitment and onboarding processes for new staff.
Maintain up-to-date employee records and prepare staff reviews.
Manage apprenticeship programme
Manage holiday and sickness records, ensuring compliance with policies.

Compliance and Reporting:

Prepare necessary documentation for annual audits and compliance checks.
Liaise with external accountants and regulatory bodies as required.
Review and update insurance policies and equipment valuations.

Additional Responsibilities:

Support the planning and execution of staff events and training sessions.
Working with external Health & Safety and HR Advisors in managing all associated tasks/administration
Maintain communication with various departments to streamline processes.
Assist in any additional tasks related to the finance and administration functions as needed.

Qualifications:

Strong experience in both finance and administration is essential.
Familiarity with Xero or similar accounting software.
Excellent organisational skills and attention to detail.
Strong communication skills and ability to work collaboratively.

Elizabeth Michael Associates LTD jobs

Part Time Finance, Administration & Office Coordiantor