Job Purpose:

Responsible for ensuring that orders are placed, and goods received, as directed. This involves preparation of proforma orders and placement of orders with suppliers.

This position will be based in Greenpoint.

Key Responsibilities:

Prepare proforma orders and costings as advised by planner
Place approved orders with supplier, ensure all necessary paperwork received and processed as per company requirement (ensures all suppliers are certified and have signed contracts)
Ensures Master Data accuracy w.r.t suppliers; contract and item data
Stipulate and manage any specific order requirements as instructed by the buyer and/or planner
Liaise with suppliers re: tracking deliveries, sample requirements, and manage accordingly
Track orders with suppliers weekly to ensure that production on schedule as per order
Communicate effectively w.r.t delivery dates especially when there are delays (to planners, buyers & product coordinator)
Be aware of any changes re. pricing, costing, delivery dates and report to planner accordingly
Establish and maintain good supplier relationships, keeping them informed of supplier policy and any changes thereto
Handle damages and credit requests with supplier and notify accounts of pending credits/payments
Price label/barcode management – processing on Syspro, management with suppliers
Updating of shipment statuses on Syspro
Onboarding new products on middleware - input of all relevant product data into costing portal and ensure orders are placed together with the planners.
Import costings from suppliers in Middleware and ensure supplier’s specification as per buyers’ specifications.
Dealing with suppliers to ensure specifications are met on new and existing products to ensure we maintain our quality on existing and new products
Red flag urgent orders with shipping
Manage supplier relationships and handle day to day correspondence regarding product onboarding
Manage sampling requests /deliveries
Check pre-shipment images of existing product
Finalize costings on portal for new products ie ensure accuracy and completeness for buyer to work on
Brief in price changes
Update Homeware Buyplans

Technical Skills:

Grade 12
Relevant administrative experience gained over 5 years
Purchasing /stock systems experience
MS Office competency (especially Excel)
Good organizational ability & strong numeracy skills
Experience with Syspro advantageous
Knowledge of import/export procedures advantageous

Behavioural Competencies:

Disciplined, organized, pays attention to detail, is thorough and can take responsibility for work generated. Excellent communication skills dealing with suppliers, retail outlets and internal departments. Must demonstrate an ability to show initiative and must be able to work unsupervised (although direction will be provided).

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