Closing date: 31st October 2024 at 8am

Salary: £32,000 to £35,000 per annum.

Contract type: Permanent position - 3 months probation.

Hours: Full-time, 40 hours per week. 5 days a week, Monday to Friday. We are committed to flexible working.

Are you an admin wiz with a passion for UK Broadcasting? Help to increase diversity and inspire inclusion within the industry in this dynamic role.

There are two elements to this role. Firstly, manage the diaries of the Chief Executive and Head of Diamond 2 including arranging meetings, travel, accommodation and expenses. Secondly, supporting our office and operations function, being the main contact with our office and service providers.

Key responsibilities

Work directly with the CEO and Head of Diamond 2 to support all aspects of their daily work routine.
Diary management, including scheduling meetings, appointments, speaking engagements and travel (may include domestic and international) arrangements. Prioritising appointments and organising meeting rooms/online invites and or making external reservations.
Exercise discretion in committing time and evaluating needs.
Advise of time-sensitive and priority issues, ensuring appropriate follow-up.
Serve as a liaison between the CEO, Head of Diamond 2, Finance functions, colleagues, stakeholders and the public. This includes screening messages, calls, visitors, answering a variety of questions with tact and diplomacy; and taking messages and directing calls appropriately for resolution.
Determine priority of matters of attention for the CEO and Head of Diamond 2; redirect matters to colleagues to handle, or handle matters personally, as appropriate. Handle sensitive documents and data, and maintain strict confidentiality.
Manage our office function on a day-to-day basis providing a full range of administrative services, including meeting guests, and maintaining supplies.
Work with the Finance functions and Head of Projects to ensure the successful implementation of the Finance Review and recommendations.
Manage relationships with external third parties.
Relationship management with all IT, telecommunications and office repairs.
Manage our website, generating new ideas for content and proofing supplied content.
Manage stationery budgets.
Play a key role in the delivery and organisation of events, communication and marketing strategies.
Support the delivery of other CDN programmes and projects as required.

This list is not exhaustive and there will be additional tasks and requirements of the role not listed.

Knowledge, skills and experience

A detail-oriented self-starter with prior experience working for a CEO and/or senior executives.
Someone who exhibits sound judgment with the ability to prioritise and make decisions.
Resourceful, can-do attitude and eager to tackle new projects and ideas.
Comfortable interacting with high-level executives.
A team player capable of cultivating productive working relationships across the organisation.
Enthusiasm for and a genuine desire to learn about, and to contribute to, the work and operation of the organisation.
An understanding of facilitating the access requirements for deaf, disabled and neurodivergent people, or a willingness to undertake in-role training.
A strong personal commitment to and interest in the vision of Creative Diversity Network.
A self-starter with excellent problem-solving skills.
Experience of digital marketing and communication tools.
A natural collaborator and communicator, able to manage, negotiate with, and influence multiple stakeholders relationships.
Ability to prioritise, manage several tasks at the same time, and work to agreed deadlines.
Strong attention to detail with the ability to spot opportunities and risks.

We welcome and encourage applications from candidates who are under-represented in the creative industries.

Please state in your application that you found this role through Creative Access.

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Executive assistant / office manager