Job Description

COMPANY OVERVIEW

Designer Parfums/ Shaneel Group is a fast-growing company in the perfume and cosmetics industry.

Brands we operate include GHOST, ARIANA GRANDE, JENNIFER LOPEZ, CERRUTI, PLAYBOY, AIGNER, PORSCHE DESIGN and many more.

JOB PURPOSE

To provide accounts administration support to the Accounts & Finance team and to ensure the smooth and effective day-to-day running of the team and its facilities.

THIS ROLE REQUIRES WORKING 4 DAYS FROM OUR OFFICE BASED IN WATFORD AND 1 FROM HOME

KEY DUTIES AND RESPONSIBILITIES

Provide accounts support to the whole team as required –including answering telephone, taking messages, photocopying, word processing etc.
Run an aged debtors report on a daily basis and ensure that debts are paid in a timely manner
Chase overdue invoices by telephone, email & letter within agreed timescales
Handle disputed invoices and negotiate to bring payment within the agreed terms
Provide accurate information on invoice queries
Updating sales ledger information using internal software and reconciling the books
Opening customer accounts with correct information and approval
Applying for credit where required and ensuring insurance is in place
Ensuring all filings and scanning is done appropriately
To produce work such as letters, databases, spreadsheets, reports, and presentations, in draft form using MS
Office applications.
Communicate with all customers on a daily basis and maintain a good professional relationship
Check bank statements, declare payments, update Cash Book, enter payments, allocation and reconciliation
Complete month end process as required
Provide cover for team members during periods of annual leave
Any other reasonable duties which may arise from time to time

REQUIREMENTS

3 GCSE's or NVQ/AAT Level 2/3or equivalent
IT literate and able to use MS Office (Word, Excel, Access, and Outlook)
Have excellent organisational skills, ability to prioritise, work under pressure and meet set deadlines
A willingness to work flexibly
Basic accountancy knowledge
A positive and professional attitude
Ability to work on your own initiative, independently and be a team player
Clear verbal and written communication with a good command of English ensuring accuracy at all times
Integrity, and an ability to deal with and recognise confidential and sensitive information as well as work in a
friendly and professional manner
Ability to work efficiently and confidently
Quick learner

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