An opportunity has become available at our Regional Offices (Johannesburg ) within Cape Union Mart for a Facilities Supervisor within the Facilities division. The general overseeing of regional office includes fleet management, general maintenance of stores, and various other responsibilities.
Responsible for ensuring that all company vehicles are serviced and maintained in a roadworthy condition and that all mechanical handling equipment is maintained in accordance with company policy. Briefs drivers on the specific details of their delivery schedules to ensure maximum efficiency, courtesy, and safe driving.
Duties and Responsibilities:
- Call out Suppliers to visit the store and forward an estimate quote for the job to be done.
- Get approval from Area Leader.
- Generate PO & forward it to the Supplier.
- Once supplier completes the Job, they need to forward the Job card and Invoice for processing.
- Responding to maintenance and repairs requests from stores via Logging calls on JIRA.
- Allocating Maintenance Jobs to the Workshop team & external Suppliers for away stores in the South.
- Expediting all orders and callouts.
- Purchasing of Regional office staff welfare perishables once a month (e.g., tea, coffee, sugar, cleaning materials).
- Allocating purchases to kitchens.
- Allocate cleaning materials to cleaners.
- Sources, identifies, communicates, and assists with maintaining a preferred supplier base.
- Negotiates prices for a fixed period on preferred supplier and pricing agreements as well as ad-hoc purchases.
- Ensures that company benefits from cost-saving strategies.
- Meeting Suppliers to discuss their performance.
- Address complaints, comments & recommendations with external Suppliers.
- Obtains quotes, captures requests, and places orders.
- Ensuring Suppliers are paid: Process Maintenance Invoices & submit to Finance for Payments.
- Ensures expediting of outstanding orders and Jobs are done daily to minimize risk to the business and make sure lead times are not being met.
- Closing completed Tasks by workshop, Tea ladies, and cleaning team open calls.
- Manage the car wash schedule (Kanyisa) in accordance with all pool cars.
- Management of the receptionist with admin duties related to the accounting function on SAGE (i.e., area leader credit card recon on accounting SAGE database).
- Washing and upkeep of fleet vehicles on a weekly basis as per schedule provided.
- Management of driver delivery and collection weekly schedules.
- Responsible for license renewal of vehicles.
- Transferring ownership of vehicles that have been sold.
- De-registering vehicles that have been written off.
- Any duty related to company vehicles.
- Responsible for OHASA requirements for regional office.
- Oversee the relationship with the landlord managing any facility and upkeep of maintenance of regional office.
Requirements:
- Grade 12 / Matric.
- Drivers Licence Code B.
- 5 years experience in a similar role.
- Experience in transport environment; licensing, maintenance of vehicles.
- Traffic Fine Department experience.
- Delivery Schedules and logistics experience.
- Experience in JIRA, vehicle particulars, and vehicle service agreements.
Job Related Behavioural Competencies:
- Analytical thinking and problem solving.
- Eagerness to learn.
- Time Management and ability to meet deadlines and overcome challenges.
- Ability to clearly and concisely articulate problems and explain exactly how to reproduce them.
- Being proactive and taking initiative in your role.
- Ability to effectively work in a team environment while being self-directed and highly motivated.
- Team player.
- Ability to build strong relationships.
- Verbal and written communication skills.
Please note: The Cape Union Mart Group is committed to transformation. Appointments and promotions will be made based on candidates who best meet the requirements for the position. Preference will be given to candidates who will enhance the diversity of the team, aligned to our Employment Equity plan.
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