The overall purpose of this position is to assist the Branch with administrative responsibilities.
Minimum Requirements:
- Excellent communication skills
- Matric certificate or equivalent
- A clear criminal record
- Computer literate and proficiency in Microsoft Word, Excel and Outlook
- At least 2 years’ administration experience
- Background in Administration/ Office Management is an advantage
- Must be willing to work overtime when required
- Own transport is an advantage
Key Performance Areas (not totally inclusive):
- Maintaining a sufficient filing system and document management, including archiving
- Answering the telephone and taking messages
- Assisting Recruitment department with new hire onboarding (e.g. preparing documents, coordinating orientation agendas, etc); contacting and following up with candidates during the recruitment process
- Dealing with internal and external enquiries
- Taking meeting minutes
- Providing administrative support to the Branch Manager when required
- Processing daily hours/posting sheets to payroll
- Submitting pay queries
- Meeting daily, weekly and monthly deadlines (emails/work sheets/templates)
- Processing daily dedicated vehicles data as well as monthly hours and km’s for billing
- Processing/printing monthly code lists and details for clients
- Fidelity Access Control System – sending requests, authorization, enrollment and scanning
- Ordering uniforms, beverages, cleaning supplies, stationery and ID cards
- General clerical duties
Core Competencies and Other Personality Attributes:
- Self-development
- Communication skills
- Must be honest and reliable
- Must have excellent verbal and written communication skills
- Must be assertive
- Pay attention to detail
- Ability to work without supervision
- Ability to maintain confidentiality
- Time management
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