Responsible for managing and ensuring that all reporting employees control within the dedicated HR Department including its assets and staff comply with all statutory and legal requirements not limited to the following:
- Labour Relation Act
- OHS Act of 1983
- Basic Conditions of Employment
- Employment Equity Act
- Skills Development Act
- Compliance to SHEQ related applicable minimum legal and other requirements.
- Collaborate with hiring managers to understand staffing needs and develop effective recruitment strategies.
- Conduct interviews, assess candidate qualifications, and contribute to the selection process.
- Manage the end-to-end recruitment process, from job posting to onboarding.
- Administer payroll, including amending clocks, adding leave, day schedules, and overtime.
- Manage rosters, staff loans, staff accounts, subsistence allowance, call-out fees, and overtime reports.
- Track absenteeism, capture and import leave data, and maintain salary processing Excel files.
- Generate VIP reports, EMP 201 submissions, and year-end bonus reporting.
- Provident Fund: Link on VIP, generate reports for VPFP, track internal figures, and manage maternity staff provident fund.
- Address employee relations issues, conduct investigations, and recommend appropriate actions.
- Issue warnings, update warning trackers, and handle suspension notices.
- Conduct disciplinary hearings and manage exit procedures/interviews.
- Maintain terminated employee filing.
- Develop and manage onboarding processes, including contracts, onboarding files and checklists, and onboarding training.
- Maintain staff training registers, especially for BEE compliance.
- Coordinate training programs and identify training needs.
- Ensure Provident Fund linking and reporting are managed correctly.
- Ensure HR practices comply with legal requirements and company policies.
- Manage BBBEE, EE, and SD acts.
- Participate in equity panel meetings and BEE file preparation.
- Handle WSP submissions, equity EE reports, skills scorecard planning, and workmens comp submissions.
- Perform SARS IRP5 submissions and ensure compliance with relevant regulations.
- Compile and analyze HR metrics to identify trends and areas for improvement.
- Generate reports for management on HR-related activities and initiatives.
- Update HR and IOD stats monthly.
- Review and update reports such as warnings tracker, contract tracker, and payroll reports monthly.
- Daily/Weekly: Check the clock-in system, perform spot checks on junior HR work, conduct one-on-one meetings with juniors, and ensure updates on reports.
- Monthly: Update HR and IOD stats, process monthly payroll reports, leave reports, and provident fund reports.
- Foster a positive work environment through effective communication and conflict resolution.
- Support the performance management process, including goal setting, performance reviews, and development planning.
- Provide coaching and guidance to managers on performance-related matters.
- Administer employee benefits programs, including health insurance and retirement plans.
- Address employee inquiries related to benefits and ensure compliance with relevant regulations.
- Ensure HSE regulations are in place and are being practiced.
- Assist in the development and implementation of HR policies and procedures.
- Conduct ad hoc duties as assigned.
Requirements:
- 6+ years of experience in HR management or consulting, ideally in industrial or manufacturing environments.
- Minimum Bachelors degree in human resources, Business Administration, or a related field.
- Proven experience as an HR Specialist or Associate, focusing on recruitment, employee relations, and general HR functions.
- Experience leading HR teams, mentoring staff, and influencing senior leadership.
- Experience aligning HR strategies with business goals using data-driven insights.
- Expertise in interpreting HR data, using HR technologies, and making data-driven decisions.
- Strong background in mediation, conflict resolution, and fostering a positive work environment.
- Experience managing large-scale HR projects (e.g., compensation reviews, HR system upgrades).
- Collaborative & Teamwork Focus: Highly collaborative, with a strong emphasis on teamwork.
- Leadership: Ability to provide inspired leadership and influence senior leadership.
- Communication: Excellent verbal and written communication skills for effective collaboration and reporting.
- Attention to Detail and Independence: Strong attention to detail, quality-oriented, and ability to work independently or as part of a team.
- Technical Proficiency: Ability to use multiple systems and multitask in a fast-paced environment.
- SHEQ Knowledge: Understanding of SHEQ protocols and maintaining a safe work environment.
- Preventive Maintenance Knowledge: Familiarity with preventive maintenance practices and schedules.
- Confidentiality: Ability to maintain confidentiality and handle sensitive issues with discretion.
- Flexibility: Willingness to work outside office hours as needed.
- Diversity and Inclusion: Experience in leading diversity, equity, and inclusion (DEI) initiatives.
