Industry: Scientific, Research & Development
Job category: Directors and Chief Executives
Location: Randburg
Contract: Permanent
Remuneration: Market Related
EE position: Yes
Introduction
Mintek has an exciting career opportunity for an Admin Officer. The candidate will be responsible for the administration function of the Executive and the Board. All suitably qualified and experienced candidates are invited to apply.
KEY PERFORMANCE INDICATORS:
ADMINISTRATION
- Ensure that all purchase, service requisitions and store items are correct before processing on IFS. Follow-up with buying on progress.
- Responsible for travel and accommodation bookings.
- Liaise with Finance Division on the processing of S&T allowances and advances.
- Prepare meeting agendas, take minutes, and follow up on action items.
- Organise quotes and do requisitions for all consumables and assets.
- Perform Secretarial duties for Executive Managers.
- Assist in drafting accurate and professional reports.
- Assist in ensuring the timeous collation and dispatch of board packs and provide support to members and invitees.
- Coordinate and organise meetings, and board-related events, ensuring all logistics are seamlessly executed.
- Undertake any ad hoc duties.
COMPLIANCE
- Handle sensitive and confidential information with the utmost discretion.
- Assist with coordinating the Board Induction.
- Maintain and keep an electronic and physical filing system.
- Recording of accurate minutes.
MAINTAIN ASSET REGISTER FOR THE CLUSTER
- Keep records of asset location changes, transfers, and scrapping.
- Update Excel version of Asset Register.
- Physically verify assets at required intervals against Excel and IFS versions of the asset list.
COLLABORATION
- Ability to build positive working relationships.
QUALIFICATION AND EXPERIENCE
- National Diploma in Public Administration, Office Management or equivalent.
- Ideal B. Tech in Public Administration, Office Management or equivalent qualification.
- 3-5 years Administrative experience.
- Computer Literacy in full Microsoft Office programmes, IFS System and Minutes taking.
KNOWLEDGE, SKILLS AND ABILITIES
- Corporate Governance.
- Multitasking.
COMPETENCY REQUIRED
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