Purpose of the Job
The Health & Safety Administrator plays a crucial role in promoting a safe and compliant workplace. This position involves developing, implementing, and monitoring health and safety policies and procedures, ensuring adherence to regulations, and fostering a culture of safety among employees. The administrator conducts risk assessments, organizes training sessions, and collaborates with various departments to identify and mitigate potential hazards. By maintaining accurate records and reporting on safety performance, the Health & Safety Administrator contributes to the overall well-being of the organization and its workforce.
Job Objectives
- Identify any unsafe acts and conditions: This involves recognizing behaviours or situations that could potentially lead to accidents or injuries.
- Reporting and recording any safety, health and environmental incidents: This includes documenting any safety, health, or environmental incidents that occur, such as accidents, near-misses, or spills.
- Maintain H&S management systems: This involves ensuring that the organization's safety management systems are up-to-date and effective. This may include updating safety policies, procedures, and training materials.
- Ongoing maintenance and updates of regulatory requirements/documentation of service providers: This involves staying informed about changes in safety regulations and ensuring that the organization complies with these regulations.
- Facilitate and record H&S walkabouts: This involves conducting regular safety inspections of the workplace to identify potential hazards and ensure compliance with safety standards.
- Coordinate annual medicals and/or H&S Inductions: This involves scheduling and organizing annual medical check-ups for employees and conducting safety inductions for new employees.
- Perform administrative duties: This includes a variety of administrative tasks, such as typing memos, taking meeting minutes, issuing work permits, documenting NCR (non-conformities) raised and issuing access cards.
- Promote safe work practices and injury prevention activities: This involves educating employees about safety procedures and encouraging them to work safely.
- Co-ordinate and/or participate in compliance audits/or inspections with HSE Officer: This involves working with the HSE Officer to plan and conduct safety audits and inspections.
Qualifications
- Matric (Grade 12) or equivalent, with a strong foundation in administrative practices.
- SAMTRAC/Diploma (would be an advantage)
- HIRA (hazard Identification and risk assessment)
- Incident Investigation and Root Cause Analysis
Experience
A minimum of 1 year of administrative experience, preferably in a safety or compliance-focused environment.
Knowledge and Skills
- Attention to Detail: Strong attention to detail and accuracy in all tasks, ensuring compliance with safety regulations and documentation standards.
- Communication Skills: Excellent verbal and written communication skills, with the ability to interact effectively with a diverse range of visitors and contractors.
- Health and Safety Knowledge: Familiarity with Health and Safety guidelines and regulations, with a commitment to promoting a safe working environment.
- Administrative Proficiency: Proficient in administrative tasks and office software, with the ability to manage multiple tasks and priorities effectively.
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