Job overview
Pharmacy Administrator Formulary, Interface and Medicines Safety
Department: Pharmacy
Band: 3 £24,071 - £25,674 Per annum
Hours: 37.5hr per week , all MKUH roles will be considered for flexible working
An exciting opportunity has arisen for an experienced Administrator within our Pharmacy Department. We are looking for a skilled Administrator to provide administration support to a large established team.
The main focus of the role will be to support the Formulary, Interface and Medicines Safety Team with administrative duties including data input and analysis, production of reports and accurate, detailed minute taking.
The ideal candidate should be organised, precise and calm under pressure, have excellent Office IT skills including Excel and Word, experience in minute taking, HR and E-Roster System would be an advantage.
If you like challenges, are a quick learner, work well in a team and have transferrable skills that can be adapted, this could be the right job for you!
Interview date: 18th November 2024
Main duties of the job
To support the Principal Pharmacist - Interface & Formulary Services (also referred to as the Formulary Pharmacist) and the Medicines Safety Team with administrative duties:
- To work closely with the Formulary Pharmacist to keep all aspects of the Milton Keynes (MK) Joint Formulary up to date.
- To assist in the management and monitoring of the MK Joint Formulary and interface duties.
- To provide the Formulary Pharmacist with reports and analysis of medicines use, e.g. Non-Formulary Drugs (NFDs) usage within the Trust. This will include data collection, data input, data analysis, production of reports and any other administrative duties.
- To assist the Formulary Pharmacist with administrative duties in relation to the Area Prescribing Committee (APC) and Formulary Subgroup, including accurate and detailed minute taking.
- To support the Medicines Safety Team with data input, analysis, report production and any other administrative duties.
- To ensure the pharmacy service complies with the Information Governance, Clinical Governance and Quality Assurance agenda of the Trust.
Working for our organisation
Our staff are the happiest NHS staff; MKUH staff scored highest for I look forward to coming to work (NHS Staff Survey 2023).
You can expect a warm welcome at Milton Keynes University Hospital, our staff are friendly and welcoming. We listen to each other and work together to embed our Trusts values and behaviours. At MKUH we appreciate our staff and reward them with an outstanding benefits package including:
- Free on-site parking
- Free tea and coffee
- Great flexible working opportunities
- Discounted gym membership
- Lease car scheme
- Generous annual leave and pension scheme
- On site nursery (chargeable)
- Extensive staff health and well-being programme
Milton Keynes University Hospital NHS Foundation Trust, in partnership with the University of Buckingham, is a University Teaching Hospital; we conduct research and teaching on site to improve the care of our patients. The hospital is undergoing significant investment, and we are proud to be rated good by the CQC. Visit our website to catch up on our latest news.
Detailed job description and main responsibilities
Please refer to the Job Description for further details
MKUH is committed to equal opportunities and improving the working lives of our staff and as such we offer a range of flexible working practices. We promote an inclusive workforce and encourage applications from applicants from all backgrounds.
We reserve the right to expire vacancies prior to the advertised closing date once a sufficient number of applications have been received.
MKUH uses identification scanning technology to confirm the authenticity of documents; all prospective employees of MKUH will have their original documents verified using this technology.
By applying for this role, you accept if successful, that information from your application will be transferred into the national NHS Electronic Staff Record (ESR) system. Your personal data may be transferred from the Trust to another NHS organisation where your employment transfers within the NHS. This is in accordance with the streamlining programme which aims at saving you time and improving efficiencies within the NHS when your employment transfers.
Upon commencing employment with the Trust, all employees (except Medical & Dental Staff on national terms and conditions) are subject to a probationary period lasting a period of six months with an option to extend for a further six months to a total of 12 months.
Person specification Qualifications and knowledge Essential criteria
- 4 GCSE passes or equivalent including English Language and Maths
- Excellent computer skills, RSA level 1 or equivalent
- Knowledge of importance of confidentiality
Desirable criteria
- Knowledge of pharmacy, clinical or medical terms and issues
Experience Essential criteria
- Significant experience of using a wide range of IT packages including Microsoft Office and Excel
- Significant experience of data entry, analysis and report production
- Significant experience of taking and writing up minutes of meetings and setting up agendas for meetings
- Experience of compiling and circulating paperwork for meetings
- Experience of working within a customer or patient services environment
Desirable criteria
- NHS experience
- Experience of working in health care environment
- Experience of working in a pharmacy setting and understanding of processes related to incident reporting
- Experience of managing database
- Experience of editing or managing a website/webpage
Skills Essential criteria
- Excellent IT skills in relation to Microsoft Word processing, spread sheets and Excel
- Excellent IT skills in relation to Microsoft Teams including document filing and setting up virtual meetings
- Ability to type accurately
- Good people skills
- Good use of initiative
- Well-developed organisational skills
- Excellent prioritising skills
- Excellent level of attention to detail
Personal and people development Essential criteria
- Polite and courteous
- Professional attitude
- Initiative and common sense
- Positive and flexible approach to work
- Self-motivated and team player
- Commitment to personal development
Communication Essential criteria
- Good communication skills in relation to telephone technique or written work
Specific requirements Essential criteria
- Able to perform the duties of the post with reasonable aids and adaptations
