Duties:
- Update tracker from company database and populate fields (e.g. cost, Batch codes)
Starting Customer complaint investigation forms and send out to relevant person
Chase departments on open any Investigations - Take sufficient minutes of 2 short daily H&S morning meetings. Important but fairly informal.
- Take minutes of SHEQ annual meeting.
- Employees from each department (approx. 6) - noting minutes and filing these.
Assist with audits in terms of getting documents ready.
- Carrying out the administration i.e. recording for ToolBox Talks which involves the following:
Update ToolBox Talk register
Gather missing Toolbox Talks information from recipients.
Print and distribute where required
Filing / checking
Distribution of Safety Alerts (emailing and placing around site)
- Update Site Compliance Register (Monthly)
Update the question banks and upload onto system. - Ensure Noticeboards are regularly updated across the site.
- Update TV Slides again situated across the site; this is a desk top digital activity.
- Email correspondence with Contractors.
- Administration of COSHH (Control of Substances Hazardous to Health. This information needs to be carefully filed so it can be retrieved with ease.
- Obtain safety data sheets from suppliers (can sometimes be retrieved from suppliers' websites)
Complete Assessments (after training)
Update register - Update SHEQ dashboard from Benchmark (every morning)
- Assessments and tracker updates
- Training Matrix development and update / chase
- Maintain records of Hand Arm Vibration checks and email out to relevant departments
- General Admin Work: General email enquiries, Printing/laminating for plants e.g., notices/temporary signs etc. General Filing
- Daily Reject cost reports
- Record Accident and Incident follow up actions
- And any other duties Required
Personal Profile:
- SHE experience/knowledge is required
- SHE qualifications desirable but not essential
- There may be a requirement to travel to another local site.
- You will need transport because there are some occasions when you need to pop to another local site to carry out some H&S administration.
- Attention to details is absolutely key in this role.
Hours: 9am - 4pm. There is a possibility that this could go permanent but there are no guarantees.
