The work of internal auditors is varied and critical to the company. They look at ways of changing outdated processes, identify new opportunities and to ensure the validity and legality of financial records. They can also act in an advisory role to recommend possible risk aversion measures and cost savings that could be made. Ultimately the internal Auditor is responsible for the implementation of ISO 9001, ensuring compliance and maintaining regulatory requirements.
• Ensure that processes needed for the Quality Management System (QMS) are established, implemented and maintained.
• Report to top management on the performance of the QMS and any need for improvement.
• Ensure the promotion of awareness of customer requirements throughout the organization.
• Ensuring that a document control procedure is adopted to approve, review and update all changes to critical documents within the scope
of the QMS.
• Ensure that records are established and maintained to provide evidence that the QMS is being followed and that there is a system in place
for the identification, storage, protection, retrieval, retention time and disposition of such records.
• Ensure that all new staff are inducted into the requirements of the QMS related to their own roles and responsibilities. Provide update
training as necessary.
• Conduct Stock Control Audits
• Conduct full Audit on quarterly stock take.
• Ensure that all suppliers used by the organization are selected, evaluated and re-evaluated and that records of this assessment are
maintained.
• Ensure that top management undertakes periodic but regular assessments of customer satisfaction, and that consequent improvement are
identified and implemented.
• Assist in the preparation of a concise and informative audit report to effectively communicate the findings and recommendations to the
branch/department and senior management.
• Ensure that an internal audit programme is adopted to verify that the QMS conforms to planned arrangements, QMS arrangements and is
effectively implemented and maintained. Ensure that appropriate action is taken when this is not the case.
• Co-ordinate continual improvements of the QMS, ensuring that evidence of corrective and preventive actions taken are recorded and
reviewed.
• Travelling to different branches to meet relevant staff and obtain documents and information.
• collating, checking and analyzing data
• examining company accounts and financial control systems
• gauging levels of financial risk within organisation
• checking that financial reports and records are accurate and reliable?
• ensuring that assets are safeguarded
• Identifying if and where processes are not working as they should and advising on changes to be made by preparing reports,
commentaries.
• ensuring procedures, policies, legislation and regulations are correctly followed and complied with
• researching and assessing how well risk management processes are working and recording the results
• providing ad hoc advice and guidance to managers and staff at all levels, sometimes by delivering courses and training sessions.
• performing risk assessments on key business activities and using this information to guide what to cover in audits.
• anticipating emerging issues through research and interviews and deciding how best to deal with them.
• providing support and guidance to management on how to handle issues.
• agreeing recommendations with relevant staff members to make improvements to operations and helping to secure backing for them in
meetings.
• assessing how well the business is complying to rules and regulations and informing management whether any issues need addressing.
Qualifications
• Minimum of three 5-7 years’ experience in corporate internal or Risk management.
• Solid understanding of risk and control concepts.
• Ability to apply these concepts to evaluate the adequacy and effectiveness of business processes and controls to mitigate risk to tolerance
levels defined by management
• Experience in financial administration and expenses (Petty Cash, Cash Sales)
• Experience with writing departmental procedures/process flow/s.
