An exciting opportunity to join a world leading busines for a Finance & Office Assistant has arisen with my client. This role would suit someone looking to work in a flexible, dynamic and exciting business who are rapidly growing across the globe and can offer excellent career progression.
The Finance and Office Assistant role is essential in supporting both our clients and internal teams. This is an ideal opportunity if you have at minimum 1-2 years of finance experience, a solid understanding of general ledgers, and a high level of attention to detail. Experience in payroll and office management is advantageous.
Key Responsibilities
Finance
With the support of external accountants in the UK and US, you will:
- Address financial queries from internal and external stakeholders efficiently and professionally.
- Manage payroll for the UK and US, ensuring accurate and timely payments.
- Provide data to external accountants for financial reviews, statutory filings, annual accounts, and shareholder documents.
- Conduct daily bank and credit card reconciliations.
- Prepare and submit quarterly VAT returns.
- Oversee the expense approvals process.
- Complete month-end processes, prepare management accounts, and manage HMRC submissions.
- Handle the Purchase-to-Pay (P2P) process, including purchase order creation, invoice posting, and payment processing.
- Create and manage sales invoices, including credit control and follow-up on outstanding payments.
Administrative Support
- Oversee office supplies, correspondence, and general administrative tasks.
- Provide diary management and support for the CEO, including organizing travel and accommodation.
- Organize and submit expense reports for the CEO.
- Prepare Board packs, take meeting minutes, and track action items for CEO and Board meetings.
- Coordinate customer visits to the Connected Healthcare Centre, including logistical details, ordering lunch, and on-site support.
- Manage Zoho Books/CRM, review NDAs and commercial contracts with external legal support, and liaise with suppliers, including accountants, lawyers, and compliance teams.
Required Experience
- 1-2 years of finance experience with a good understanding of general ledgers.
- Proficiency in Microsoft Office, especially Excel (pivot tables, formulas).
- Familiarity with accounting software (e.g., Xero).
- Ability to work both independently and collaboratively.
- Strong communication skills, highly organized, with keen attention to detail.
Desirable Experience
- Part-qualified or experience in a start-up environment.
- Experience producing statutory accounts and group consolidation accounts.
- Payroll and office management experience.
This position offers an exciting opportunity to grow within a dynamic team and contribute to my clients mission in a meaningful way. This role is office/home based with flexibility around working hours etc
