Executive Assistant and Legal Secretary (CLRO)
Durban, South Africa | Posted on 01/10/2024
The Executive Assistant to the Chief Legal and Risk Officer (CLRO) is responsible for providing high-level administrative support, ensuring efficient operation of the Legal and Risk Management department. This role involves a wide range of administrative duties, from managing schedules and preparing documents to coordinating projects and liaising with internal and external stakeholders. The ideal candidate will have a strong background in legal administration, excellent organizational skills, and the ability to handle confidential information with discretion.
Key Performance Outputs
- Manage the CLRO’s calendar and travel arrangements, including visa applications.
- Handle correspondence and maintain accurate records.
- Prepare and edit various documents and presentations.
- Type, review, and proofread legal documents and contracts.
- Maintain electronic and physical filing systems.
- Schedule and coordinate meetings, prepare agendas, take minutes, and follow up on action items.
- Arrange logistics for meetings and events.
- Act as the primary point of contact for the CLRO.
- Facilitate communication with internal and external stakeholders.
- Assist with special projects and track timelines and deliverables.
- Handle sensitive information discreetly and ensure compliance with regulations.
- Maintain records of compliance activities and assist with audits.
- Assist in budget preparation, process invoices, track expenses, and prepare financial reports.
- Arrange travel itineraries and prepare travel expense reports.
- Provide administrative support to the legal and risk management teams.
- Assist with onboarding new team members and coordinate team activities.
- Seek to improve administrative processes and participate in professional development.
- Perform additional tasks as assigned by the CLRO.
Requirements
Qualification / Experience
- Matric
- Bachelor’s degree in BusinessAdministration, Law, or a related field preferable.
- 5-8 years in the same of similar role.
- Proven experience as anexecutive assistant or in a similar administrative role, preferably in alegal or risk management environment.
Functional / Technical - Strong organisational and time-management skills.
- Excellent written and verbal communication skills.
- Proficiency in MS Office Suite and familiarity with legal software and databases.
- Ability to handle multiple tasks simultaneously and work under pressure.
- High level of professionalism and confidentiality.
- Strong attention to detail and problem-solving skills.
Working Conditions - Full-time position, may require occasional overtime.
- Office environment with standard office equipment.
- Some travel may be required for meetings and conferences.
#J-18808-Ljbffr
