Our Client a Global Tech firm is seeking a Project Coordinator to join their team in Rosebank on a contract basis for 4 months with possible renewal. The resource will work 4 days a week onsite in Rosebank. They offer stability, growth, attractive rates and a great working environment.
A Project Coordinator plays a vital hands-on role within the Project Management Office (PMO). This position involves executing PMO initiatives, overseeing small to medium-sized projects when necessary, and handling various tasks.
The project coordinator will coordinate the project's schedule, activities, issues, and risks. This includes ensuring that the project management framework is well-organized and runs smoothly. Also includes communicating with various departments in the organization to ensure everyone is on the same page.
PMO Initiatives:
- Process Development \ Improvements Project Initiation Challenges (progress tracking, visibility on blockers, etc is the project ready or to be put on hold?)
- Improvements in the PM Onboarding process and consolidation of all documents and training videos
- Editing and consolidating detailed PM processes
- Project intake process - Project Sizing and Template improvements
- PM Training e.g. RAID Management (with a focus on action and decisions)
- PMO Scheduling \ Calendar Review project governance practices and suggest improvements related to increasing visibility (Sharepoint) and best practices
- PM reviews and feedback collection
- Assist with bulk template updates, editing, and coordination.
- Manage project governance execution reviews for selected projects.
- Assist in closing gaps in Project Management Tool with vendors \ internal support.
- PMO Report Packs with a focus on requirements and consolidation
Project Coordinator Responsibilities
- Monitoring project progress and creating project status reports for PMO\project managers and stakeholders.
- Assisting with resource scheduling so that team members have the necessary resources to complete their tasks.
- Scheduling stakeholder meetings and facilitating communication between the project manager and stakeholders throughout the project life cycle.
- Managing project management documents such as the project plan, budget, schedule or scope statement, as directed by the project manager
- Executing various project management administrative tasks including keeping the project or initiatives up to date.
- Support team members when implementing risk management strategies
Desired Project Coordinator Skills
- Must have strong multi-disciplinary stakeholder communication skills
- Change management skills
- Excellent time management skills and ability to manage multiple streams of work
Education & Qualifications
- Bachelors degree \ Diploma in business administration, management or a related field
- Project Management Courses \ Certification (CAPM or other)
- Working knowledge of project management software (MS Project, Projects Online or similar)
- Proficiency with Microsoft Office
