Main Purpose of the Job
Administers human resource procedures in a designated regional business unit to ensure efficiency and
the proper application of all relevant Human Resource policy and procedures.
Key Job Responsibility
- Administer and advise on human resources policies and procedures to ensure uniformity in application within the regional business unit.
- Administer recruitment, selection and appointment procedures in line with relevant SOP’s and policy to ensure that vacancies are filled timeously with the most suitable qualified candidate in terms of the job requirements and in compliance with organisational policy.
- Administer and participate in selection interviews to ensure that recruitment and selection policies are adhered to.
- Administer orientation and induction programmes of new employees in accordance with relevant SOP’s and policy to ensure that new employees are fully integrated into the organisation and aware of organisational policies and procedures.
- Administer employee terminations in terms of resignations, retirements, deaths, disabilities, including exit interviews, and ensure the proper application of policy, controls and procedures in this regard.
- Administer leave processes on the HR System and ensure proper application of policy and procedures in this regard.
- Facilitate arrangements for national HR initiatives and projects by co-coordinating attendance for road shows, information and training sessions as directed by National HR.
- Gather data, generate statistics and compile reports on HR activities, in the prescribed format, on a monthly basis for submission to the Regional HR Manager and relevant Business Manager to satisfy reporting requirements and provision of management information.
- Administer disciplinary and grievance hearings to ensure correct and legal application of procedures in terms of legislation and policy and procedures.
- Administer payroll processes to ensure timeous capturing and loading of all new data required in terms of Payroll procedures.
- Administration for the recruitment of students and registrars.
- Administration of probation procedures.
- Maintain organisational structure as per the posts required by the organisation.
- Administer new engagement packs and termination packs to ensure all documentation is received and submitted accordingly.
Minimum requirements & key competency
- Grade 12 plus Higher Certificate/NQF level 5 equivalent essential
- 1-year certificate, relevant HR essential
- Industrial Relations Certificate desirable
- Diploma or Degree relevant to HR desirable
- 2 years plus experience in a HR Generalist environment essential
- Proven knowledge and experience of Industrial Relation and Labour Legislated matters essential
- Knowledge and experience of HR Systems desirable
- 3 years HR administrative experience essential
- Knowledge of relevant Labour Legislation
- Knowledge and application of Employment Equity
- Knowledge of HR Processes and General HR Administration
- Knowledge of Performance Management Systems, I-Recruitment and /or other Oracle related systems
- Knowledge and experience with Payroll procedures
- Computer literacy skills
- Communication skills ( Written, Verbal and Presentation)
- Strong Administration skills
- Time management skills and the ability to meet deadlines, plan and organise
- Ability to work independently and within a team
- Ability to be flexible and adaptable and take own initiative
- Strong attention to details
- Ability to resolve conflict through effective resolution
- Valid driver’s license
