Listing reference: minte_000267
Listing status: Online
Apply by: 23 August 2024
Position summary
Industry: Scientific, Research & Development
Job category: HR Administration
Location: Randburg
Contract: Fixed Term Contract
Remuneration: Market Related
EE position: Yes
Introduction
Mintek has an exciting career opportunity for an HR Administrator: Remuneration & Benefits. The successful candidate will be responsible for administering employee information processing through creation, maintaining, updating, and retention of employee information/files both manually and electronically. Ensuring 100% data integrity, whilst adhering to policies, procedures and legislation framework. All suitably qualified and experienced candidates are invited to apply.
Responsibilities
OPERATIONS:
- Maintain the employee master data throughout the employee life cycle from joining to leaving, while adhering to relevant policies, procedures and legislation.
- HR Information System updates - Employee on-boarding, promotions, transfers, contract renewals, terminations, changes in conditions of employment, leave administration.
- Document processing, data capturing, and filing to ensure we record all employee transactions.
- Improve administrative procedures and documentation.
- Assist with time, attendance and leave administration requirements.
- Ensure employee data complies with reporting requirements, such as EE/BEE/DoL, Remuneration Analysis.
- Maintain a meticulous and updated employee filing system for all employee movements.
Benefits Administration Processes:
- Work in collaboration with benefit administration consultants on legislation developments pertaining to pension, medical and risk benefits matters.
- Ensure that employees have access to, and receive Employee Benefits Advisory Services.
- Administer benefit claims as per policies and regulations.
- Update employee files with the latest beneficiary information (manually and electronically).
Governance and Risk:
- Ensure compliance with internal audit requirements of the organisation.
- Ensure compliance with policies and procedures for clean audits.
- System compliance with data security and privacy requirements – POPI ACT.
Legislative Requirements:
- Interpret and apply statutory regulations and maintain HRIS system data changes.
- Advise and guide managers and staff on company policies relating to conditions of employment.
- Maintains compliance with all relevant employment laws and regulations.
- Maintaining the integrity of Employment Equity Reports.
- Facilitate audits/verifications by providing records and documentation to auditors.
Reporting:
- Assist departments with aggregated and analysed data/reports according to stakeholder specific requirements.
- Develop and maintain ad hoc reports to provide HR and other stakeholders with timely and accurate data.
- Report on Absenteeism, Sick Leave.
- Report on Employee Movements.
- Provide regulatory reports BEE, EE, and Remuneration Analysis.
People Development:
- Contribute towards guiding, coaching and mentoring interns in the department.
Customer Service:
- Assisting staff with Employee Information related queries.
- Providing Support with Employee Self Service Portal (ESS), and Manager Self Service Portal (MSS).
- Providing information for monthly, quarterly and yearly statistics for various stakeholder reporting requirements.
- Efficient processing of benefits during on-boarding, information updates, and withdrawals for pension fund, medical aid, death and disability claims.
- Conduct monthly/quarterly induction presentations for new employees.
- Coordinate onsite presentations for medical aid, risk benefits, financial planning.
Administration:
- Maintains employee master data throughout the employee life cycle.
- Ensures HR admin deadlines related to employee hire, termination and movements are met.
- Inputs employee related data into HRIS.
- Verifies and approves all HR administration data and supporting documentation.
- Ensures readily accessible electronic and manual HR records are maintained.
Audit:
- Interact with relevant HR section and Payroll to ensure clean audit process.
- Support internal and external auditors in verification of discrepancies.
Business processes and workflow:
- Assists in analysing HR business processes, workflow and documents accordingly.
- Give inputs into policies and procedures.
Filing:
- Ensures an up-to-date and accurate filing system is maintained.
Overtime:
- Opens and closes overtime claim sheet for Division.
- Verifies overtime pre-authorised with actual claimed.
Leave management:
- Verify and audit maternity, sick, annual leave applications.
- Controls and checks data for leave and sick leave.
Policies and procedures:
- Inputs towards updating of Policies and procedures.
- Participate in policy and procedure reviews.
Queries and complaints management:
- Handle employee queries and complaints regarding HR administration.
Reports:
- Compile and submit HR admin reports.
- Draw relevant reports from HRIS.
HRIS Systems:
- Maintains master data.
- Processes hourly rates for contract/temporary/fixed term employees.
Education:
- B degree in Human Resources or relevant field.
- Certificate in Payroll Administration (mandatory).
Experience:
- 3-5 years' experience working with HR information systems & Payroll Inputs.
- In-depth knowledge of HR business processes.
Training:
- Competent User of Pay Space, IFS, Time and Attendance, Intermediate Ms Office.
Legal:
- Basic Conditions of Employment, HR Policies and Procedures, Payroll and Leave Management.
Knowledge, Skills and Abilities:
- Ability to work with stakeholders such as employees, divisions, management and external vendors.
- A high level of expertise in labour/employment legislation.
- HR administration processes knowledge and application.
- Excellent analytical skills.
Competency Required:
- Strong analytical skills.
- Strong administrative efficiency.
- Written and verbal communication skills.
- Flexibility.
- Initiative.
- Organised, thorough and systematic.
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