PA

Greys Personnel • Other • East Rand/Bedford View/Germiston/Isando, South Africa • 3h ago

Key requirement

Minimum of 3 years experience as a PA or factory-related administrative role
Strong organizational skills with attention to detail
Ability to handle multiple tasks
Proficient in MS Office with experience of scheduling or fleet tracking software
Excellent communication skills for coordinating with team members, drivers and external service providers
Fluent in both English and Afrikaans

Key responsibility

Prepare and circulate production schedules for various departments
Handle internal communication with team leaders regarding production and operational updates
Compile daily, weekly and monthly reports on production, fleet performance, stock levels and relevant data
Prepare documentation related to orders and installations
Fleet & Dispatch management-maintain communication with drivers to confirm client notification and vehicle status throughout the day
Support the scheduling of deliveries, pickups and installations in coordination with factory departments
Manage clock-in and clock-out systems for factory staff, ensuring attendance records are accurate
Assist with wage management and handle employee queries
Procurement assistance-support the factory manager with tasks such as preparing purchase orders, receiving stocks levels and coordinating with suppliers
Assist in managing inventory levels of both production and installation materials ensuring sufficient stock is available
Ensure all necessary documentation related to vehicle registration, insurance, permits and factory compliance is up to date

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